Office Administrator

Wise May are looking for an Office Administrator to join a global law firm recognised for its commitment to innovation, collaboration and exceptional client service. This is a fantastic opportunity to join a highly regarded Corporate Solutions team and support a wide range of UK corporate transactions for both London-based and multinational clients.

This is a varied and fast-paced role, providing administrative support across client onboarding, corporate governance, Companies House filings and wider team operations. The successful candidate will have excellent organisational skills, strong attention to detail and a proactive approach to their work.

This is a full-time, permanent position.

Office Administrator duties and responsibilities:

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• Managing and coordinating post distribution for a portfolio of corporate clients
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• Acting as the main liaison between internal teams and external providers regarding client correspondence and document distribution
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• Supporting client onboarding and offboarding processes alongside fee earners and business support teams
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• Coordinating the preparation and distribution of confirmation statements and ensuring follow-up actions are completed
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• Maintaining team spreadsheets, diaries and action trackers
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• Assisting with the maintenance of company records, share registers and statutory records
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• Coordinating and submitting Companies House filings
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• Assisting with the drafting of minutes, shareholder resolutions and associated corporate documents
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• Liaising with notaries and third-party providers to obtain certified documentation
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• Assisting with invoicing, expenses and ad hoc administrative support as required
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Office Administrator key skills and experience required:

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• Previous office or administrative experience within a legal environment preferred
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• Strong Microsoft Office skills, including Excel
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• Excellent organisational skills with the ability to manage competing priorities
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• Exceptional attention to detail
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• Strong written and verbal communication skills
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• Ability to build effective relationships with internal and external stakeholders
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• A proactive, flexible and team-focused approach to work
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• Previous knowledge of Diligent Entities would be advantageous
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