Personal Assistant

Rates: £192.30/day PAYE (flat rate) or £261/day via umbrella

Location: London

The contract length is 3rd August 2026 to 4th Sept 2026. Hours per Week: 37.5.

Job Purpose

Provide high-level administrative, organisational, and operational support to senior leadership, enabling them to focus on strategic priorities. Manage day-to-day executive support activities, ensure the smooth running of the department, and act on behalf of the executive within agreed areas of responsibility.

Key Responsibilities

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• Manage complex calendars, meetings, and priorities across multiple time zones.
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• Serve as the primary point of contact for the leadership team, responding to enquiries and coordinating requests.
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• Arrange domestic and international travel, including flights, accommodation, visas (where applicable), and detailed itineraries.
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• Process travel expenses in accordance with company policy.
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• Raise purchase orders and process invoices in line with company procedures.
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• Coordinate meeting logistics, including video conferencing and virtual meeting technology.
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• Handle office administration, including IT and facilities requests.
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• Prepare, format, and distribute presentations, reports, meeting papers, and other business documents.
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• Organise internal events, leadership meetings, town halls, and team activities.
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• Support departmental projects and provide administrative assistance to other team members as required.
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• Exercise sound judgement when acting on behalf of the executive within delegated authority.
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Skills & Experience

Essential

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• Previous experience supporting senior executives or leadership teams as an Executive Assistant or Personal Assistant.
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• Excellent organisational skills with the ability to manage multiple priorities and changing deadlines.
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• Strong diary management experience, including coordinating across different time zones.
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• Proficient in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
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• Experience using travel and expense management systems (e.g. Concur or similar).
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• Experience using virtual meeting platforms such as Microsoft Teams, Zoom, Webex, or similar.
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• Excellent written and verbal communication skills with exceptional attention to detail.
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• Ability to handle confidential information with discretion, professionalism, and integrity.
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• Strong problem-solving skills with a proactive, solutions-focused approach.
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• Ability to remain calm under pressure and adapt quickly to changing priorities.
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Personal Attributes

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• Highly organised and detail-oriented.
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• Proactive and self-motivated.
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• Professional, approachable, and diplomatic.
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• Flexible and adaptable.
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• Reliable and punctual.
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• Strong relationship builder with excellent interpersonal skills.
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• Collaborative team player with a willingness to support others.
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• Demonstrates sound judgement and a high level of confidentiality.
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If shortlisted, a recruiter from the team will contact you within 24-48 hours for an initial discussion. The call will come from a Manchester number (either 0161 or +44 161).

Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.