Personal Assistant and Office Manager - Part Time

Macildowie are working with this client based in Birmingham City Centre to recruit a Part-Time PA / Office Manager within a professional services environment.

This is a permanent opportunity offering 25–30 hours per week, fully office-based, with a competitive salary dependent on experience.

This is a varied and hands-on role, acting as the central point of coordination for a busy office while also providing high-level Personal Assistant support to senior leadership. You will play a key role in ensuring the smooth day-to-day running of the office, supporting operational efficiency and maintaining a professional and well-organised environment.

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• Acting as the first point of contact for the office, managing calls, visitors, post and deliveries
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• Providing dedicated PA support to senior stakeholders, including diary and inbox management
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• Coordinating meetings, preparing agendas and tracking follow-up actions
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• Managing travel bookings including flights, accommodation and events
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• Supporting the organisation of internal and external events
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• Overseeing office supplies, purchasing and supplier coordination
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• Managing facilities, health & safety compliance and maintenance schedules
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• Liaising with property management and external contractors
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• Supporting onboarding processes for new starters, including IT coordination
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• Maintaining accurate records, documentation and internal systems
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You will be an experienced administrator with proven PA exposure, confident managing multiple priorities in a fast-paced environment.

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• Strong organisational and time management skills
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• Excellent communication skills, both written and verbal
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• Proficient in Microsoft Office applications
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• Ability to maintain discretion and confidentiality
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• A proactive, hands-on approach with a flexible mindset
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• Comfortable working independently while supporting a wider team
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This is an excellent opportunity for someone looking for a broad and engaging role where no two days are the same, within a collaborative and professional setting.