Accounts Payable Assistant

Accounts Payable Assistant

Reed are partnering with an exciting organisation in their search for a detail-oriented and proactive Accounts Payable Assistant to join our Finance team in Cambridge. This is an excellent opportunity for someone looking to build or develop their finance career within a busy and collaborative environment.

Reporting to the Finance Operations Manager, you'll play a key role in supporting the end-to-end Accounts Payable function, ensuring supplier invoices, expenses and financial transactions are processed accurately and efficiently. You'll gain exposure to a wide range of finance activities while working within a complex international operating environment.

What You'll Be Doing

As an Accounts Payable Assistant, your responsibilities will include:

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• Processing supplier invoices, expenses, credit card submissions and partner project claims.
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• Validating expenses and invoices, ensuring compliance with company policies and VAT requirements.
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• Coding invoices and expenses accurately to the relevant General Ledger accounts.
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• Setting up new suppliers and verifying supplier bank details.
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• Managing invoice and expense data within finance systems, including Sage.
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• Supporting payment runs and maintaining accurate purchase ledger records.
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• Reconciling supplier statements and resolving discrepancies.
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• Responding to supplier and employee queries in a professional and timely manner.
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• Monitoring outstanding invoices and following up where required.
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• Assisting with month-end close activities, including invoice accruals and reconciliations.
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• Managing shared finance inboxes and providing support to colleagues across the business.
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• Assisting with year-end audit requirements and other finance administration tasks as needed.
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What We're Looking For

We're keen to hear from candidates who have:

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• Previous experience within Accounts Payable, Purchase Ledger or a similar finance administration role.
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• Strong attention to detail and a high level of accuracy.
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• Excellent organisational and time management skills.
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• Good communication skills and confidence liaising with colleagues and suppliers.
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• Experience using finance systems such as Sage (or similar ERP systems).
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• Good working knowledge of Microsoft Excel and Microsoft Office applications.
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• A proactive approach, with the ability to manage multiple priorities in a fast-paced environment.
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• An interest in developing a career within finance.
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Working Arrangements

Our client operates a flexible hybrid working model. During your initial onboarding period, you will be expected to be office-based 4–5 days per week for approximately six months. Following this, the role will move to a hybrid arrangement with a minimum of 3 days per week in the Cambridge office.