Administrator

Right Now Group are currently recruiting for an Administrator to join a well-established and fast-paced aviation business based at Heathrow Airport. This is an excellent opportunity for an experienced administrator with strong organisational skills who enjoys working in a busy operational environment, supporting HR, security compliance, and general office functions.

Salary: £28,0000 - £29,000Location: Heathrow Hours: Monday - Friday

\n
• Conduct security interviews for prospective employees as part of the onboarding process.
\n
• Prepare and issue employment offers and contracts to successful candidates.
\n
• Support new starter inductions by completing biometric enrolment and explaining the referencing and DBS clearance process.
\n
• Assist employees with ADP system registration and onboarding.
\n
• Administer the application, renewal and replacement of airport ID passes, including referencing checks and Gateway system updates.
\n
• Process and issue staff car park permits.
\n
• Maintain accurate electronic and paper personnel records in accordance with GDPR legislation.
\n
• Process applications for airside vehicle permits and ensure all documentation is completed accurately.
\n
• Manage the application and issue of Tools of the Trade permits.
\n
• Prepare meeting documentation and accurately record and distribute meeting minutes.
\n
• Monitor stationery supplies and place orders in line with departmental budgets.
\n
• Coordinate uniform orders, ensuring stock and expenditure remain within budget.
\n
• Administer eye care voucher applications for eligible employees.
\n
• Respond to incoming telephone enquiries and provide day-to-day administrative support.
\n
• Process invoices and maintain accurate financial records using internal systems.
\n
• Manage all incoming and outgoing post efficiently.
\n
• Liaise with the Shared Service Centre to process new starter and leaver notifications.
\n
• Maintain and reconcile petty cash records in accordance with company procedures.
\n
• Process employee expense claims for those not registered on the Web Expenses platform.
\n
• Arrange travel and accommodation, including hotel, flight and vehicle bookings,
\n
• Coordinate the servicing and maintenance of office equipment and facilities, including printers and water coolers.
\n

\n
• Previous administration experience
\n
• Strong organisational skills with excellent attention to detail.
\n
• Ability to work accurately while managing multiple tasks in a fast-paced environment.
\n
• Excellent interpersonal and communication skills.
\n
• Ability to follow established processes and procedures while remaining flexible to operational requirements.
\n
• A team player with a proactive and professional approach
\n

The successful candidate will have to go through a full 5 year reference check and DBS check.