Senior Administrator

Senior Administrator

Salary: Up to £35,000Location: Chelmsford, EssexJob Type: Full-time, office-based

Working Hours:Monday - Friday, 8:15am - 5:00pm

Role Overview

As a Senior Administrator you will be responsible for providing comprehensive administrative, reception, and contract support to ensure the smooth day-to-day running of the office and project operations. This role supports internal teams, site operations, and management while maintaining high standards of organisation, compliance, and communication.

Key Responsibilities

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• Answer and manage incoming calls professionally
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• Greet and assist visitors
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• Prepare refreshments for meetings, including senior management and external stakeholders
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• Book meeting rooms and coordinate meeting logistics
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• Conduct routine office health & safety checks, including fire alarms and safety equipment
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• Set up new projects on internal systems
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• Prepare site documentation including H&S packs, folders, and site materials
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• Manage and monitor project email inboxes
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• Upload and file project documentation within systems
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• Oversee drawing management (electronic and hard copies)
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• Maintain and update document registers
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• Issue weekly attestations communications
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• Support pre-contract and end-of-contract review administration
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• Visit sites when required to provide administrative support
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• Archive project documentation and manage site returns
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• Procure general office and project maintenance supplies
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• Maintain H&S noticeboards
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• Manage office supply ordering
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• Process office-related purchases
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• Upload and maintain building maintenance compliance documentation
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• Oversee office equipment maintenance and servicing
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Key Skills & Competencies

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• Strong organisational and administrative skills
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• Excellent communication and interpersonal abilities
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• Ability to manage multiple tasks and prioritise workload effectively
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• Attention to detail and accuracy in documentation
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• Proficiency in Microsoft Office and internal systems
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• Ability to work independently and as part of a team
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• Ideally worked within the construction industry
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If you have any questions, please call Sian on or please apply today!