Legal Secretary

Our client is seeking an experienced Legal Secretary to provide comprehensive administrative and litigation support to its attorneys. This is an excellent opportunity for a highly organized professional with a background in insurance defense or civil litigation who thrives in a collaborative, fast-paced legal environment. The ideal candidate is detail-oriented, proactive, and committed to delivering exceptional support while managing multiple priorities.

Qualifications

• Minimum 3-5 years of experience as a Legal Secretary supporting attorneys in insurance defense or civil litigation required

• Strong knowledge of legal terminology, litigation procedures, court rules, and legal document preparation.

• Experience with California state and federal court e-filing, calendaring, discovery management, and trial preparation.

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Clio or similar legal case management software.

• Excellent written and verbal communication skills.

• Strong organizational, time management, and multitasking abilities with exceptional attention to detail.

• Ability to work independently while collaborating effectively within a team-oriented environment.

• Working knowledge of California court rules and procedures is strongly preferred.

Responsibilities

• Provide administrative and litigation support to multiple attorneys, including managing calendars, scheduling court appearances, depositions, mediations, and client meetings.

• Draft, proofread, format, and file legal documents, including pleadings, motions, discovery requests and responses, deposition notices, and correspondence.

• Prepare and submit state and federal court e-filings while ensuring compliance with California court rules, procedures, and filing deadlines.

• Assist with discovery coordination, law and motion practice, and trial preparation, including organizing exhibits, trial binders, and case materials.

• Maintain organized electronic and physical case files, ensuring all documents are accurate, current, and easily accessible.

• Communicate professionally with clients, insurance carriers, courts, opposing counsel, and vendors regarding case-related matters.

• Monitor litigation deadlines and assist attorneys in maintaining compliance with court schedules and procedural requirements.

• Provide general administrative support and assist with firm operations as needed.

Location: Woodland Hills, CA, 91367

Position: On-site

Benefits: health, dental, and vision insurance, 401(k) retirement plan, paid time off and holidays, Continuing Legal Education (CLE) support and professional development