Executive Assistant / Executive Administrative Assistant

Title: Executive Assistant

Location: 100 Nagog Park, Acton, MA 01720 (Hybrid)

Description:

• We are seeking an organized, proactive Executive Assistant to support multiple HR Vice Presidents.
• This role requires excellent communication, strong attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Manage executive calendars, meetings, and travel arrangements
• Process expenses using Concur
• Coordinate virtual and onsite meetings (Teams, Zoom, Webex)
• Create vendors, purchase orders, and process invoices in SAP
• Prepare presentations, reports, spreadsheets, and correspondence
• Provide general administrative support and maintain confidentiality

Qualifications:

• 5+ years of Executive Assistant experience supporting senior leaders
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
• Experience with Concur and SAP preferred
• Strong organizational, communication, and multitasking skills
• Ability to work independently and handle confidential information
• Bachelor's degree or equivalent experience preferred

Some travel may be required.