Office Administrator

My client is looking for an experienced Office Administrator to join the team on a full time basis in North London. Mon - Fri 8am - 5pm Key Responsibilities * Administration — Maintain schedules, track progress, update internal systems, and support the Manager in coordinating all activities. * Engineer Coordination — Arrange engineer attendance, manage site access requirements, distribute technical documentation, and ensure all resources are prepared ahead of installation works. * Procurement Administration — Raise purchase orders, liaise with suppliers, track deliveries, and ensure materials are available * Client Liaison — Issue formal updates and support the delivery of professional client communication. * Financial administration — Assist with invoicing, cost monitoring. Required Skills & Competencies * Organisational Excellence — Ability to manage multiple concurrent tasks with accuracy and attention to detail. * Technical Awareness — Understanding of security systems such as CCTV, access control, and alarm technologies (training may be provided) * Professional Communication — Clear, concise, and professional communication at all levels. * IT Proficiency — Competent in MS Office, project management platforms, CRM systems, * Analytical Thinking — Ability to identify issues, propose solutions, and support decision‑making processes. Below is what the current administrator primarily does in the day-to-day role. This is not definitive but a guide to the daily tasks * Coordinate engineers’ schedules and daily workloads to ensure jobs run smoothly and efficiently. * Send reports to clients confirming completed jobs and providing updates. * Manage invoicing and credit notes in Simpro, making sure they are assigned to the correct jobs and clients. * Act as the main point of contact for Simpro Mobile and help implement the system so engineers can use it effectively. * Answer client calls and emails, resolving queries professionally. * Program access cards and fobs remotely through the portal. * Pack and prepare outgoing post * Also prepare the required documentation that clients request, such as RAMS, authorisation forms, and other job‑related paperwork