Administrative Assistant (Restaurant)

Position Title: Administrative Assistant

Location: Westfield UTC, San Diego, CA
Employment Type: Full-time
Compensation: USD $25–30 / hour + annual performance incentive eligibility

Job Summary

We are seeking a detail-oriented and highly organized Administrative Assistant to support daily operations at a flagship restaurant location in San Diego. This role plays a critical part in ensuring smooth administrative processes, accurate recordkeeping, and effective communication across departments in a fast-paced restaurant environment.

Key Responsibilities

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  Manage daily administrative tasks including filing, meeting coordination, and calendar management

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  Record and reconcile daily sales and maintain accurate financial records

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  Process expense reimbursements and vendor payments in a timely manner

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  Support HR operations including employee onboarding/offboarding and personnel file maintenance

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  Track employee schedules, attendance, and coordinate payroll and benefits administration via ADP

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  Monitor purchasing requests and organize invoices and receipts

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  Track inventory-related data and support accurate inventory management

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  Prepare operational and sales reports to support management decision-making

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  Facilitate effective communication between store leadership and corporate departments

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  Provide operational or guest service support during peak periods when needed

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  Perform other duties as assigned by management

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Qualifications

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  Associates degree or above required

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  Prior experience in administrative support, accounting, HR, or restaurant operations preferred

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  Proficiency in Microsoft Office, especially Excel

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  Strong attention to detail with the ability to manage multiple tasks independently

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  Excellent organizational and prioritization skills

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  Passion for the restaurant or hospitality industry

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  Fluent in both English and Chinese (Mandarin) preferred

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Physical Requirements

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  Ability to stand and walk for extended periods

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  Ability to lift up to 30 lbs

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  Ability to bend, stretch, and reach for supplies

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  Ability to work in temperature-variable environments including refrigerated and hot kitchen areas

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  Ability to maintain cleanliness and sanitation standards

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