Personal & Administrative Assistant

Description

Blackstone’s personal/administrative assistant to the president/owner is responsible for assisting in all things relating to administration, client relations, scheduling, errands and personal tasks between two companies. You must be a detailed, highly organized, energetic person, have relentless project management skills, and a get-it-done attitude! Also, due to our unique office environment, you must be able to work focused in an open, dynamic environment; at the marina, in the office or from home.

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• Assists the president in various aspects of daily operations of his companies (marketing agency and yacht charters)
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• Manages bookings, schedules, crew, agreements, payments and documents for charters
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• Assists the president in personal scheduling, reporting and errands
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• Manages and prioritizes email correspondence and communications on behalf of the president
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• Collaborates with team members on specific needs pertaining to the president for each client and company projects
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• Supports marketing initiatives, including social media, photoshoots and content creation
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• Acts as a liaison between the president and clients, staff, crew and vendors
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• Responsible for daily office needs
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• Provides administrative support for special projects and events
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• Handles confidential information with discretion and professionalism
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• Helps oversee the maintenance, cleaning and organization of the office, yacht and workspace
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Requirements

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• Flexible and adaptable to shifts in priorities on a day to day basis - never a dull moment
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• Ability to handle multiple priorities, strong organizational skills, and attention to detail
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• Did we mention extreme attention to detail
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• Able to grasp the overall functions of the day-to-day operations and anticipate needs
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• Must be a get-it-done type of person who takes over responsibilities
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• Exceptional people skills focused on relationships, communication, follow-up and collaboration
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• A 2-year degree or experience in marketing, communication, yachting, advertising or related field
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• Transportation, computer and typing skills a must
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• Self-starter with a strong desire to learn and grow
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• Proficient with Google Drive, Docs and Sheets
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• Good understanding of office management
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Benefits

Competitive salary, benefits, company perks and more.