Part-Time Administrative Assistant (Remote)

The ideal candidate will be extremely detail oriented, creative, energetic, curious, and born to multitask. This is a chance to partner with a founder of a growing company and help build and develop systems and processes from an early stage.

While this is a 4 month contract position to start, it could easily extend and grow for the right candidate!

Core Responsibilities

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• Work 1:1 with the CEO and founder of the company to help manage administrative tasks for him and his team of 16 contractors.
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• Handle requests and queries appropriately
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• Arrange meetings and appointments, and catering for meetings as needed
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• Make travel arrangements for contractors and visits as needed.
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• Enter service request in mhelpdesk software and follow through with the service event until completion.
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• Monitor bids that are won or loss.
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• Build and records processes across all aspects of the business - HR, Project Management, SOPs, Onboarding, ETX.
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• Help take the admin duties off the shoulders of the CEO and handle data entry (Logging calls, inputing data, using service software, tracking POs, receipts, etc.)
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Qualifications/Skills

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• 5 years of experience as an executive administrative assistant, senior executive assistant or in other secretarial position
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• Full comprehension of mHelpdesk software and procedures
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• Proven history of quick response time to client or coworkers requests and admin needs
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• Exemplary planning and time management skills
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• Strong experience working independently.
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• Up-to-date with advancements in office gadgets and applications
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• High level verbal and written communications skills
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