Office Administrator

The essential functions include, but are not limited to the following:

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• Greet visitors, coordinate guest arrivals, supports building and parking access needs, and provide general front desk support in a professional manner.
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• Schedule meetings, maintain calendars, coordinate conference rooms, and assist with routine meeting logistics as needed.
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• Set up meeting rooms, including seating arrangements, room supplies, presentation materials, video conferencing equipment, screens, speakers, microphones, and other basic technology needs.
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• Coordinate meeting meals, refreshments, catering orders, delivery timing, setup, cleanup, and related vendor communication.
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• Order, receive, stock, organize, and maintain office supplies, kitchen supplies, breakroom items, and shared office equipment needs.
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• Track supply inventory, monitor reorder levels, coordinate vendor orders, verify deliveries, and help ensure common areas remain clean, organized, and appropriately stocked.
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• Process mail, packages, invoices, purchase requests, expense documentation, and other routine administrative transactions.
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• Assist with arranging travel for the executive team as needed, including transportation, lodging, itinerary coordination, and related schedule details.
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• Support travel expense processing by collecting receipts, organizing expense documentation, and submitting or coordinating expense reports in accordance with company procedures.
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• Assist with onboarding support, badge access, basic employee inquiries, and coordination of office communications as assigned.
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• Support department leaders and team members with administrative follow-up, meeting logistics, office coordination, and routine project support.
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• Maintain confidentiality of company, employee, customer, guest, vendor, and business information.
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• Perform other administrative duties as assigned.
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Minimum Qualifications (Knowledge, Skills, and Abilities)

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• High school diploma or equivalent required; associate degree or administrative training preferred.
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• Two or more years of administrative, clerical, office support, reception, facilities coordination, or related experience preferred.
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• Working knowledge of Microsoft Office, including Outlook, Word, Excel, and Teams.
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• Ability to greet visitors, coordinate guest arrivals, manage routine office requests, and communicate clearly with employees, vendors, and visitors.
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• Basic understanding of meeting room setup, including seating arrangements, supplies, presentation materials, video conferencing tools, and common office technology.
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• Ability to coordinate catering, meals, refreshments, vendor deliveries, setup, cleanup, and guest logistics with attention to timing and detail.
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• Ability to track inventory, place office and kitchen supply orders, verify deliveries, and maintain organized common areas.
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• Ability to assist with executive travel arrangements, itinerary coordination, receipt collection, and travel expense documentation.
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• Strong attention to detail, organization, follow-through, and ability to prioritize assigned tasks.
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• Dependable, punctual, service-oriented, and able to work effectively in a team environment.
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• Ability to work with a sense of urgency while maintaining professionalism, accuracy, and composure.
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