Administrative Assistant (Part-Time)

ADMINISTRATIVE ASSISTANT

We are seeking a proactive and detail-oriented Administrative Assistant to provide support across multiple departments. This role involves managing daily administrative tasks, coordinating communication, and maintaining organization in a fast-paced environment. The ideal candidate is highly organized, communicative, and resourceful.

RESPONSIBILITIES

Administrative Support

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• Screen phone calls and route callers to the appropriate party.
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• Maintain polite and professional communication via phone, e-mail, and mail.
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• Organize and schedule appointments; maintain contact lists.
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• Write and distribute emails, memos, letters, faxes, and forms.
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• Develop and maintain electronic filing systems.
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• Assist in the preparation of regularly scheduled reports.
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• Submit and reconcile expense reports.
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Office Operations

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• Order supplies, research vendors, and negotiate pricing; maintain inventory tracking logs using Excel.
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• Maintain cleanliness of common areas (light cleaning of coffee areas, staff lounge, executive restroom).
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• Handle sensitive information in a confidential manner.
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Event & Meeting Coordination

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• Plan meetings and take detailed minutes when requested.
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• Assist in company event planning and execution.
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• Assist in the design of company-related documents and flyers.
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Travel & Errands

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• Make travel arrangements including booking flights, cars, hotels, and restaurant reservations.
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• Run work-related errands as needed.
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Visitor and Customer Support

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• Greet and provide general support to visitors.
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• Manage the company’s Google Business profiles, ensuring accuracy and responding promptly and professionally to customer reviews.
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• Handle requests and queries from executives and senior management.
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REQUIREMENTS

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• High school diploma required; associate degree in a related field preferred.
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• Minimum of 3 years' experience as an administrative assistant or in a similar role.
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• Knowledge of office management systems and procedures.
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• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
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• Strong written and verbal communication skills.
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• Excellent time management and organizational skills.
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• Ability to prioritize tasks and multitask in a fast-paced environment.
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• Working knowledge of office equipment (e.g., printers, fax machines).
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• Self-starter with a proactive attitude.
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• Creative and artistic abilities are a plus.
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PHYSICAL AND MENTAL REQUIREMENTS

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• Ability to sit, stand, and move throughout the office for extended periods.
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• Capable of handling multiple tasks simultaneously under pressure.
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• Strong attention to detail and problem-solving abilities.
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We are an Equal Opportunity Employer and committed to providing reasonable accommodations to individuals with disabilities. If you require accommodations during the application or interview process, please contact [email protected].