Project Manager

About the role

The Project Manager is a mid-level advertising agency position responsible for managing timelines and budgets, supporting collaboration and facilitating integrated projects.

Responsibilities

Project Management

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• Lead integrated creative and production projects from intake through final delivery across social, digital, video and direct mail executions.
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• Partner with account leadership to define project objectives, requirements, timelines, budgets, and success criteria.
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• Develop and maintain project scopes, estimates, schedules, workback plans, and resource allocations.
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• Lead project governance, ensuring deliverables remain on brief, on schedule, and within budget; proactively identify risks, dependencies, and mitigation paths.
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• Facilitate project kickoffs, status meetings, production reviews, and delivery checkpoints; maintain clear communication of project status, changes, and decisions to all stakeholders.
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• Manage approval workflows, proofing cycles, and final asset delivery; coordinate receipt and review of client-supplied assets throughout the project lifecycle.
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• Serve as the primary point of coordination across creative, production, account, and client teams to ensure seamless execution and quality standards.
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• Maintain accurate, organized project documentation—including meeting notes, timelines, estimates, and financial summaries—and archive final assets per agency processes.
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• Facilitate cross-functional alignment to help resolve project challenges through collaboration and solution-oriented thinking.
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Operations & Process Improvement

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• In partnership with the Senior PM, develop scalable approaches to project intake, prioritization, resource planning, and tracking.
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Resource & Workflow Management

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• Participate in resourcing, traffic, and workflow planning meetings to ensure appropriate staffing and project sequencing.
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• Monitor team capacity and proactively identify potential conflicts or delivery risks.
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• Support leadership with visibility into project health, resource utilization, and delivery forecasts.
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Client & Stakeholder Partnership

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• Build trusted working relationships with internal and external stakeholders at all levels of the organization.
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• Support account teams in managing expectations, scope adjustments, and delivery commitments.
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Communication & Collaboration

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• Deliver seamless communication via multi-channel platforms both internally and with clients
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• Foster a collaborative, positive, and accountable project environment; lead by example through strong organization, communication, and follow-through.
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• Encourage continuous improvement and knowledge sharing; contribute to agency initiatives that strengthen operational excellence and business performance.
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Qualifications

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• 2-3 years of experience in project management or a similar role, preferably within a creative agency environment.
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• Excellent communication and interpersonal skills.
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• Strong organizational skills and ability to manage multiple projects simultaneously
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• A proactive approach to problem-solving and the ability to work effectively in a fast-paced, deadline-driven environment
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• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools such as Teamwork, or similar platforms
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• Ability to work collaboratively with cross-functional teams and build strong relationships
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• Flexible and adaptable to change with a positive attitude and willingness to take on new challenge
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The pay range for this role is:

$65,000 - $70,000 USD per year (New York, NY)