Project Manager

Project Manager - Construction Subcontractor

Williamsburg – Full-Time / In-Office

$80,000–$140,000 DOE

Established company serving commercial, and institutional projects is seeking a highly organized and detail-oriented Project Manager / Order Coordinator to oversee the administrative and operational flow of projects from intake through final delivery and invoicing.

This role is heavily detail-driven and requires someone extremely organized, proactive, and comfortable managing large amounts of project information, measurements, paperwork, and vendor coordination across multiple active jobs simultaneously.

Key Responsibilities

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• Manage projects from estimating and intake through delivery and closeout
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• Gather and organize project information, specifications, measurements, and documentation
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• Support estimating, pricing, exclusions, and proposal preparation
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• Prepare estimates, contracts, sales orders, purchase orders, and invoices
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• Coordinate with vendors regarding pricing, acknowledgments, lead times, and deliveries
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• Track project paperwork, approvals, submittals, RFIs, and change orders
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• Coordinate receiving, deliveries, packing slips, and related logistics
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• Follow up on accounts receivable and collections as needed
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• Keep projects moving by tracking open items, following up consistently, and ensuring all details are accurately documented
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• Enter highly detailed door specifications, measurements, hardware information, and codes into internal systems with a high level of accuracy
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• Review and verify manufacturer acknowledgments and confirmation forms against original orders to ensure all specifications, dimensions, quantities, and project details are correct
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• Catch discrepancies, missing details, and ordering mistakes before production and delivery
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Ideal Candidate

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• Extremely detail-oriented and highly organized
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• Strong with numbers, measurements, paperwork, and administrative coordination
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• Able to manage many moving pieces across multiple projects simultaneously
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• Strong follow-up and problem-solving skills
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• Comfortable working in a fast-paced office environment
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• Prior experience in project coordination, order management, construction administration, doors/hardware, millwork, building materials, or related industry preferred
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• Must be comfortable working full-time onsite in Williamsburg
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Email resumes to [email protected]