Administrative Assistant

Job Description:

Our client is a large alternative asset management firm seeking an administrative assistant with 1-3 years of corporate experience to act as the face of the firm and assist various investment professionals. This firm is a close knit group of professionals looking for someone to contribute to the office environment and culture as a whole as they grow in size. This multi-faceted role operates at a fast pace and offers the opportunity to assist in all levels of the firm.

Job Responsibilities:

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• Manage calendars, conference calls, book appointments and conference rooms for the associates as needed
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• Coordinate occasional travel arrangements as needed
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• Manage phone lines and direct calls to the appropriate parties
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• Process expense reports as well as submit invoices
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• Prepare research, meeting materials, models, and call notes for any event as needed
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• Maintain inventory office supplies and kitchen
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• Act as office liaison
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• Take on ad hoc projects as assigned
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• Have a high sense of discretion when handling sensitive information
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• Greet guests as they visit the office and provide the appropriate refreshments
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Job Requirements:

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• Bachelor's degree required
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• 1-3 years admin experience in a corporate setting
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• Strong multi-tasking ability
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• Ability to build relationships with vendors, clients, and brokers
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• Strong communication skills
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• Working knowledge of Microsoft Office
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• Superior time management skills
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Compensation:

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• $85,000 - $100,000
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