Administrative Assistant

POSITION SUMMARY
\n The ideal candidate is highly self-motivated, professional and capable of managing their work load
\n and prioritizing task in a fast-pace corporate environment. This is an excellent opportunity to join a
\n growing company with competitive compensation and benefits. The Administrative Assistant —
\n Central Office reports to the Chief of Staff.

KEY RESPONSIBILITIES
\n • Coordinate executive communications, including taking calls, responding to emails and
\n interfacing with clients
\n • Prepare internal and external corporate documents for team members and industry partners
\n • Schedule meetings and appointments and manage travel itineraries
\n • Maintain an organized filing system of paper and electronic documents
\n • Uphold a strict level of confidentiality
\n • Develop and sustain a level of professionalism among staff and clientele
\n • Answering phones and routing calls to the correct person or taking messages.
\n • Researching and conducting data to prepare documents for review and presentation by the
\n Superintendent and team.
\n • Using various software, including word processing, spreadsheets, databases, and
\n presentation software.
\n • Provide general administrative support.
\n • Additional Duties and Responsibilities
\n • Manage and maintain accurate student enrollment records within the Infinite Campus Student
\n Information System (SIS), including new enrollments, withdrawals, transfers, and demographic
\n updates.
\n • Support Census management by verifying student data, enrollment counts, and compliance
\n documentation required for state and federal reporting.
\n • Monitor and assist with daily student attendance processes, ensuring accurate entry,
\n corrections, and follow-up in Infinite Campus.
\n • Demonstrate working knowledge of district systems, including Infinite Campus, ParentSquare,
\n and other student data platforms, and provide support as needed.
\n • Coordinate the generation, review, and distribution of report cards, ensuring accuracy,
\n timeliness, and compliance with district grading policies.
\n • Distribute report cards to parents/guardians through approved platforms (digital and/or print),
\n maintaining confidentiality and proper documentation.
\n • Assist with ParentSquare communication management, including posting announcements,
\n managing parent inquiries, and supporting school-to-family communication efforts.
\n • Generate student and administrative reports from Infinite Campus and related systems for
\n leadership, auditors, and state reporting purposes.

• Collaborate with school sites, counselors, and administrators to resolve enrollment,
\n attendance, and data discrepancies.
\n • Ensure compliance with FERPA and district confidentiality standards when handling student
\n and family information.
\n • Provide technical and procedural support to staff regarding student information systems and
\n reporting processes.
\n • Perform additional clerical and administrative duties related to student services and district
\n operations as assigned.

MINIMUM QUALIFICATIONS
\n • Bachelors Degree; Business Administration
\n • Administration experience: 3 years reporting directly to senior management
\n • Strong organizational, project management and problem-solving skills

PREFERRED QUALIFICATIONS
\n • Prior experience in a public charter school or similarly mission-driven educational setting.
\n • Familiarity with TMSA's academic model, student population, and Leader in Me framework.
\n • Bilingual abilities (English plus an additional language).

KEY COMPETENCIES
\n • Mission Alignment — Demonstrates strong commitment to TMSA's mission and Science ·
\n Wisdom · Peace values.
\n • Communication — Communicates clearly and professionally with students, families,
\n colleagues, and supervisors.
\n • Collaboration — Works effectively as part of a multi-disciplinary team.
\n • Integrity — Maintains the highest standards of confidentiality, professionalism, and ethical
\n conduct.
\n • Continuous Improvement — Welcomes feedback and pursues ongoing professional growth.