Accounts Payable Specialist

Title: Accounts Payable (AP) Specialist

About HPF: Houston Precision Fasteners produces high strength, fatigue rated, close tolerance fasteners using materials such as carbon steel, alloy steel, nickel alloy, titanium, waspaloy, A-286, monel and multiphase. Our fasteners have supported mission aircrafts such as; Joint Strike Fighters, F/A 18 Super Hornet, and Falcon 9; just to name a few. We are dedicated to providing a superior product to our customers.

Job purpose: The AP Specialist will be responsible for the full-cycle accounts payable process, ensuring all outgoing payments and financial obligations are processed efficiently, compliantly, and on time. The ideal candidate thrives in a deadline-driven environment, possesses strong problem-solving skills, and is comfortable using modern ERP software including Dynamics Business Central and Epicor M1.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Receive, review, and verify vendor invoices, ensuring accurate 3-way matching (purchase orders, receiving documents, and invoices).

• Accurately enter invoice data into the accounting system, applying the correct General Ledger (GL) codes and cost centers.

• Prepare and process payment runs in accordance with agreed-upon payment terms.

• Maintain accurate vendor master data, build strong supplier relationships, and promptly research and resolve any billing discrepancies or payment inquiries.

• Reconcile monthly vendor statements and investigate any outstanding balances or variances.

• Review, code, and process employee credit card reports, ensuring compliance with company travel and expense policies.

• Assist the accounting team with month-end closing activities, including AP accruals and reporting.

• Ensure all transactions adhere to internal financial controls, tax requirements (e.g., 1099 reporting), and regulatory standards.

Education and Experience:

• High school Diploma or GED required.

• Three to four years of junior accounting experience required.

• Proficiency in enterprise accounting software Dynamics Business Central, Epicor M1, and strong Excel skills. Experience with Visa Spend is a plus.

• High level of attention to detail to minimize processing errors

• Excellent verbal and written communication skills for effective collaboration with internal team and external vendors

• Minimum of 1-2 years of experience in AP or general bookkeeping

• Strong time management skills with the ability to prioritize tasks and meet deadlines during month-end

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift to 15 pounds at times.

• Subject to environmental conditions -protection from weather conditions but not necessarily from temperature changes

• Subject to hazards to include a variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, exposure to high heat or exposure to chemicals

• Subject to loud constant noise

Employee Acknowledgement:

The above information on this description has been designed to indicate the general nature and level of work performed by HPF employees. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job.

Due to nature of defense contracts, US Citizenship is a requirement.

As part of our Drug and Alcohol Policy, upon acceptance of any offer of employment, employment will be conditional of passing a required drug.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Requirements

Education and Experience:

• High school Diploma or GED required.

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• Three to four years of junior accounting experience required.
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• Proficiency in enterprise accounting software Dynamics Business Central, Epicor M1, and strong Excel skills. Experience with Visa Spend is a plus.
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• High level of attention to detail to minimize processing errors
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• Excellent verbal and written communication skills for effective collaboration with internal team and external vendors
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• Minimum of 1-2 years of experience in AP or general bookkeeping
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• Strong time management skills with the ability to prioritize tasks and meet deadlines during month-end
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