Administrative Assistant

Administrative Assistant 20 Hours Weekly
\n Willingboro School-Based Youth Program
\n Location: 20 S John F Kennedy Way Willingboro NJ 08046
\n Monday through Friday/10:00A-2:00P
\n $18-$22 per hour

MUST have:

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• High school diploma or equivalent.
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• 1-2 years clerical/secretarial experience preferable in a hospital or health care setting.
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• Must have experience with high school students.
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• Experience with Microsoft Office.
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Reports directly: Program Director

Manage daily operations of the programs front desk, including scheduling, billing, registering and phone. Greet visitors, students, and administrators. Maintain sign-in and out records and co-facilitate groups.

Responsibilities:

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• Performs secretarial duties necessary for administrative and/or clinical departments of the organization. Relieves department heads and other department supervisory personnel of routine and general office duties.
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• Prepare and compose routine correspondence, memoranda, reports, etc.
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• Receive and screen incoming calls, answering routine inquires and routing calls to appropriate individuals.
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• Schedule and maintain calendar of appointments, meetings, and related arrangements.
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• Open and distribute mail.
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• Record, prepare, and distribute minutes of meetings.
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• Work independently on special projects as assigned.
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• Order supplies necessary for program.
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• File documentation in the medical record.
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• Enter patient registration and billing information into computer daily.
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• Adheres to confidentiality of patients/families in CASTLE Outpatient Program.
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Qualifications:

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• High school graduate or equivalent.
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• 1-2 years clerical/secretarial experience preferable in a hospital or health care setting.
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• Excellent communication, organizational and strong interpersonal skills required.
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• Must have excellent telephone skills, knowledge of mental health language (DSM) preferred.
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• Knowledge of office procedures, equipment and systems including telephone, fax, copy machine, calculator and knowledge of work processing packages.
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• Knowledge of budgets and budget preparation preferred.
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EEO/M/F/D/V

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