Administrative Assistant

Administrative Assistant Legal and Compliance
Financial Services Industry
Mid-Senior Level | 6 Years Experience Required | Bachelors Degree

Job Summary

We are seeking a dependable and detail-oriented Legal Administrative Assistant to provide part-time support to the Legal and Compliance team. This onsite role in San Jose, CA is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while handling sensitive information. The Administrative Assistant will play a key role in supporting legal operations, ensuring accurate recordkeeping, and maintaining efficient administrative processes.

Responsibilities

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• Manage incoming mail, including opening, sorting, scanning, and distributing sensitive legal and operational documents
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• Review incoming legal emails, upload digital files, and enter data into the legal order management system
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• Enter and update case details in the litigation management system, maintaining accurate and up-to-date records
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• Generate and distribute reports as requested by the Legal and Compliance team
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• Prepare, edit, and organize legal and business documents
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• Support ad hoc administrative and legal requests as needed
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• Maintain secure handling of confidential materials at all times
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Required Qualifications

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• 6+ years of experience in administrative, legal, or executive assistant roles
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• Bachelors degree required
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• Strong proficiency with scanners, digital filing systems, and Google Workspace
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• Knowledge of case and legal order management tools such as Safari and JIRA
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• Demonstrated ability to handle confidential information with discretion
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• Strong attention to detail, organizational skills, and reliability
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• Experience supporting mail management, data entry, and legal administrative tasks
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Work Schedule

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• Part-time, 10 hours per week
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• Onsite in San Jose, CA (Hybrid not applicable)
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• Schedule: Monday, Tuesday, and Thursday
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Work Environment

This role is onsite and requires professional interaction with the Legal and Compliance team. The position demands discretion, reliability, and a strong commitment to accuracy and confidentiality in daily responsibilities.