Senior Administrative Assistant

Ataero is Hiring!

Sr. Administrative Assistant

(2 positions)
\n Full-Time (New Contract)
\n Crystal City, VA

Who We Are:

Founded in 2007, Atkinson Aeronautics & Technology (Ataero) is a Service-Disabled Veteran-Owned Small Business delivering mission-critical support across aviation, Electromagnetic Spectrum Operations (EMSO), Electronic Warfare (EW), Information Operations, training, simulation, and program management.

We provide ITAR-compliant solutions and support U.S. military and federal customers with operational expertise, technical services, and administrative support at the highest levels.

Ataero is an equal opportunity employer committed to fostering a diverse, inclusive, and high-performing workforce.

Position Summary:

Ataero is seeking a highly professional Administrative Assistant to provide high-level administrative support to senior Department of Defense (DoD) leadership within a Joint Program Office environment supporting an aviation program.

This role requires a polished professional capable of operating in a fast-paced, high-visibility headquarters environment, directly supporting Senior Executive Service (SES), Flag Officers, and senior program leadership.

Key Responsibilities:

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• Manage complex executive calendars and scheduling using Microsoft Outlook
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• Coordinate high-level meetings, Video Teleconferences (VTCs), and leadership engagements
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• Prepare and deliver briefing materials, read-ahead packages, and executive correspondence
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• Manage executive taskings utilizing Enterprise Task Management Software (ETMS2), Executive Management Tracking (EMT2), and Task Management Tool (TMT) while ensuring timely completion of all suspense actions.
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• Track leadership actions, correspondence, staffing packages, and executive taskers throughout the review and approval process.
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• Coordinate Defense Travel System (DTS) authorizations, vouchers, and travel arrangements for government leadership.
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• Support acquisition program leadership by coordinating meetings, Integrated Product Team (IPT) sessions, Program Management Reviews (PMRs), and senior executive engagements.
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• Utilize Microsoft Teams, SharePoint, Outlook, and other government collaboration tools to manage information flow and executive communications.
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Additional Duties:

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• Interface daily with senior military officers, SES, and government stakeholders
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• Maintain workflow/tasker systems and organizational priorities
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• Support Defense Travel System (DTS) actions including travel coordination and vouchers
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• Assist with meeting logistics, conference room scheduling, and secure communications
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• Support continuous process improvement initiatives within the organization
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Minimum Qualifications:

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• Bachelor's degree in business administration, Management, or related field and 10 years of experience (associate's degree with 15 years of additional experience may be substituted).
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• Minimum of five (5) years supporting DoD headquarters, acquisition organizations, or Joint Program Offices.
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• Experience providing executive administrative support to senior government leadership.
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• Experience using Microsoft Office Suite, Outlook, Teams, and SharePoint.
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• Active Secret Security Clearance is required.
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Required Skills & Competencies:

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• Excellent verbal, written, and interpersonal communication skills
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• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
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• Experience utilizing ETMS2, EMT2, TMT, and DTS or comparable DoD administrative systems.
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• Ability to manage executive correspondence, suspense tracking, task management, and document routing.
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• Strong knowledge of DoD administrative policies, executive support, and headquarters operations.
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• Exceptional organizational, communication, and customer service skills.
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• Ability to manage multiple competing priorities with minimal supervision.
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• Professional discretion when handling sensitive or classified information.
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Preferred Qualifications:

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• Ten (10) or more years supporting DoD headquarters or acquisition organizations.
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• Previous experience supporting the F-35 Joint Program Office (JPO), PEO(JSF), NAVAIR, or another DoD acquisition program.
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• Experience supporting Senior Executive Service (SES), General Officers, or Flag Officers.
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• Demonstrated experience using: \n
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  • Enterprise Task Management Software (ETMS2)
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  • Executive Management Tracking (EMT2)
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  • Task Management Tool (TMT)
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  • Defense Travel System (DTS)
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• Familiarity with DoD correspondence management, executive staffing, acquisition documentation, and program office operations.
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Benefits:

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• Health Insurance
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• Dental Insurance
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• Vision Insurance
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• Basic Life & AD&D
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• Short Term Disability
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• Long Term Disability
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• 401(k) Retirement Plan
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• 401(k) Employee Matching, up to 6% with immediate vestment
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• Employee Assistance Program
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• Paid Time Off + all Federal Holidays
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• Tuition Assistance/certifications for job related education
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