Accounts Payable Specialist

Job Responsibilities:

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• Perform accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions.
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Key Tasks and
Responsibilities:

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• Assemble, review, and verify invoices and check requests
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• Research and resolve invoice discrepancies and issues
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• Confirm approval on all invoices and check requests, and obtain approvals as needed
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• Sort, code, and match invoices, and attach invoices to receivers
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• Audit and verify expense reports
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• Enter and upload invoices and expense reports into system
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• Review and post invoices in the system
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• Set invoices up for payment and confirm payments are in compliance with corporate policies and procedures
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• Prepare and process wires, electronic payments, and checks
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• Download vendor database to confirm system terms match agreed-upon terms for each supplier
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• Reconcile vendor statements to AP aging, contact vendors for missing items as needed, respond to vendor inquiries, and create and maintain strong vendor relationships
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• Maintain vendor files
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• Assist with month-end closing
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• Provide supporting documentation for audits
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• Special projects as assigned
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Skills and Attributes:

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• Knowledge of Accounts Payable
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• Able to prioritize, to multi-task in a fast paced environment, and to meet deadlines
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• Must be proficient in data entry
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• Strong computer skills with the ability to learn new programs quickly
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• Proficient with Excel and Outlook; ERP system experience preferred
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• Must have an eye for detail
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• Excellent oral and written communication skills
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• Ability to be an effective team member and display initiative
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Experience: 4+ years’ experience in accounts payable in a fast-paced environment preferred

Reports To: Assistant Controller