Administrative Assistant

Position Summary
\n Responsible for managing a variety of administrative and operational functions, including maintaining confidential faculty records and preparing sensitive communications for faculty and staff. Key duties include management of operations such as purchasing, paying invoices, assisting with position postings, monitoring office emails and phones, and planning and staffing academic events (e.g., commencement activities and Board of Trustees committee meetings). This position is in-person Monday through Friday, 8:00 a.m. to 5:00 p.m., with some after-hours work required.

Essential Duties And Responsibilities
\n Serve as receptionist for the Office of the Provost. Includes but is not limited to: open the office at or before 8:00 am greet visitors provide information and referrals adhere to and communicate university policies daily monitor the Office of the Provost email accounts answer telephones, ascertain the nature of calls, take accurate messages, check office voicemail regularly, and route calls in a professional manner Maintain appointment calendars, schedule meetings, and reserve meeting venues for Provost and Associate Provosts as requested Monitor and provide assistance with the division’s budget as requested- including: track and oversee Bass/McCann/AM Pate awards and charges credit card purchases/statements requisitions/purchase orders invoices & vendor payments order supplies & services track stipends Work with the provosts, deans, and faculty to create, generate and manage all faculty decision correspondence and implementation including: appointment reappointment tenure promotion faculty development sabbaticals Collaborate with Human Resources on faculty workforce planning, onboarding, credentialing, and orientation of new faculty. Verify and maintain faculty credentials and files. Schedule events and reserve venues, oversee maintenance and organization of office, make travel arrangements and review expense reimbursements, prepare data for reports and presentations, and process timesheets for hourly staff, salaried staff and student workers. Provide support relating to the Board of Trustees’ Academic Affairs and Student Life Committee. Provide SACSCOC Accreditation support. Serve as additional office support functions for the Provost Office. Assist with planning and coordinating events hosted by the Provost’s Office (Graduation, Robing & Hooding, Awards Day, Faculty Development Seminars/Orientations, etc.). Perform other duties as assigned by the Provost.