Administrative Assistant

Job Description

Administrative Assistant
\n New York, NY (Onsite)
\n Contract: 6 Months
\n Pay Rate: $35/HR

Overview

We are seeking a highly organized and proactive Administrative Assistant to support senior leaders within a fast-paced, team-oriented environment. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities while maintaining a high level of professionalism and discretion.

Key Responsibilities

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• Provide comprehensive administrative support to executives and team members
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• Manage complex calendars across multiple time zones; prioritize and coordinate meetings
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• Schedule and coordinate phone, video, and in-person meetings, including logistics and materials
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• Handle a high volume of calls and communications with professionalism and accuracy
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• Arrange domestic and international travel, including itineraries and visa coordination
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• Prepare and process expense reports and invoices in a timely manner (e.g., Concur)
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• Coordinate internal and external meetings, including conference rooms, catering, and guest registration
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• Perform general administrative tasks such as filing, scanning, document preparation, and data entry
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• Maintain strict confidentiality when handling sensitive information
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• Collaborate with team members to ensure seamless administrative coverage and support
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• Ensure compliance with internal policies and approval processes
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Required Qualifications

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• Proven experience as an Administrative or Executive Assistant in a fast-paced environment
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• Strong calendar management experience, including multiple stakeholders and time zones
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• Experience coordinating travel and processing expense reports
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• Excellent written and verbal communication skills
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• Strong organizational skills with exceptional attention to detail
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• Ability to manage multiple priorities and remain calm under pressure
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• High level of professionalism, discretion, and integrity
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• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and Zoom
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• Experience with expense management tools such as SAP Concur
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