Project Coordinator

Project Co-ordinatorLocation: Brighton, BN1 5PTHours: 37 hours/week, MondayFriday (flexible between 8am5pm)Salary: £35,000 per annumContract: Full-timeJob title: Project Co-ordinatorAbout Jack RafterWe're not your typical construction company. Founded recently in Brighton, we're a fast-growing carpentry contractor that's shaking up the industry with our fresh approach and ambitious plans. Based in the heart of Brighton, we provide carpentry services to main contractors and deliver full builds for both commercial and domestic clients. Join us at an exciting time as we build something special together.About the RoleAre you a highly organised administrator with construction industry experience? Do you enjoy juggling multiple tasks, supporting great people, and keeping things running smoothly behind the scenes? We're looking for a proactive Construction Project Coordinator to join our friendly, close-knit team in Brighton.This is a varied, hands-on role where no two days are the same. You'll play a key part in helping our projects run efficiently by supporting the management team with admin across operations, invoicing, payments, and compliance. As we grow, you'll have genuine opportunities to shape processes, take on increasing responsibilities, and progress into senior administrative or project management roles.What You'll Be DoingManaging phone and email communications, ensuring messages and queries reach the right peopleKeeping project files and drawings organised and up to date using modern digital systemsTracking labour invoices and maintaining Excel cost trackersAssisting with credit control and payment follow-upsSupporting client billing, including applications for payment.Co-ordinating fleet admin and vehicle paperworkHelping submit forms (e.g. building control, PQs, CHAS/Constructionline)Managing diaries, training logs, retention deadlines, and office suppliesAssisting with Risk Assessments and Method Statements coordinationSupporting quality control processes and inspection documentationModern Tools & TechnologyWe believe in working smart, not hard. You'll use:Latest construction management software (full training provided)Cloud-based document systems and client portalsModern office setup with professional workspaceLatest Microsoft 365 suiteMobile-friendly systems for site coordinationWhat We're Looking ForAt least 3 years of admin experience, including 2+ years in the construction industryConfident with Microsoft Office 365 especially Excel, Outlook and OneDriveA natural multi-tasker with great attention to detailA calm, friendly phone manner and clear written communicationAble to follow instructions, meet deadlines, and use initiativeBasic understanding of construction health and safety requirementsExcited about working in a growing, dynamic environmentWhat Makes Us DifferentCollaborative environment- No corporate hierarchy, everyone's voice mattersInnovation focus- We're always looking for better ways to do thingsSustainability minded- We care about our environmental impactLocal community- Supporting Brighton's growth and developmentWork-life balance- We believe in working hard but living wellWhat You'll Get£35,000 annual salary28 days' holiday (including bank holidays)Pension scheme with enhanced company contributionsWPA Cash Plan & Employee Assistance Programme (after probation)Learning & development opportunitiesTeam social events and company outingsA supportive and relaxed office environment tea, coffee, and a friendly team included!Ready to Join Us?We review applications as they come in and get back to everyone within 5 days. We're excited to hear from you and potentially welcome you to the Jack Rafter family!TPBN1_UKTJ