HR Administrator

Job Title: Part-Time HR Administrator (Maternity Cover)Pay: Starting at £19,370 (at 3-days per week) per annum (DOE)Location Remote working, office-based, or hybrid working in Cockenzie, Leeds, Milton Keynes, or Musselburgh offices if preferredContract: 9-months fixed term, with potential for extension, 21 hours per weekClosing Date: 23 rd August 2026CFA are looking to appoint an experienced and motivated HR Administrator to cover a period of Maternity Leave. The role is set to begin from 1st September 2026 , though an earlier start from the 10th or 17th August 2026 is possible for the right candidate.This fixed term position is expected to last for a period of 9-months, though there may be scope for this contract to be extended dependent on business needs.This role can be fully remote if required. However, we have offices in Cockenzie, Leeds, Milton Keynes and Musselburgh, so office, or even hybrid working can be arranged if this is preferred. Equipment for the role will be provided for the duration of the contract, including, laptop, monitor, and mobile phone etc.Skills and experience:You will be able to demonstrate a range of skills and experience as an HR Administrator, including administration of new contracts, extensions, sickness and absences, onboarding and leavers, and other general HR tasks (see below for more info). You will be familiar with the core requirements of practicing within UK employment law and guidance, and able to be a champion for equality, diversity, dignity and respect.The successful candidate will be able to work with a high degree of flexibility, organisational and time management skills and understand the need to prioritize tasks in response to changing day-to-day demands; therefore, the ideal candidate will be able to work independently and use their experience to triage work effectively.Maintaining a professional, happy and motivated team is very important to us, so candidates will be able to demonstrate that they are conscientious, reliable, and supportive of colleagues at all levels. You will welcome the opportunity to develop your HR skills and monitor developments in employment law and how these may affect company practices. You will have access to CFAs membership of CIPD HR-Inform portal and the full range of resources available, as well as a professional external HR adviser as required.This is a great opportunity to join a long-established and highly regarded company that prides itself on delivering quality services to clients, whilst providing continuous staff development and training opportunities. We are passionate about our people and archaeology, and we need you to be too.Successful criteria include:Relevant degree level education in the UK desirable.A minimum of 2 years previous employment as an HR Administrator or other HR relevant role is essential.CIPD Qualification or working towards a CIPD Qualification is desirable though not essential.Positive and motivated work ethic with good organisational skills.Reliable and thorough in all aspects of task completion.An appreciation of inclusivity, diversity, and dignity and respect in the workplace.Microsoft Office skills.Meticulous and accurate data entry and verification.Experience using Cezanne or other HR software is desirable.Key responsibilities (but not limited to):Day-to-day management of HR inbox and escalation of issues as appropriate.Ensuring confidentiality and compliance with UK GDPR.Maintaining accurate HR information and verification of data in companys HR system (Cezanne HR).Preparing offer letters, contracts of employment, contractual change letters and leavers letters as required, from established templates.Update CFAs internal calendars with periods of staff sickness and other absences.Liaising with staff in respect of periods of sickness and absence, and self-certification records.Maintaining Absence and Training Matrix, and oversight of in-house staff performance reviews.Providing confidential HR-related support and guidance to staff where necessary, whilst keeping within the scope of existing company policies.Updating CFAs Learning Management System (LMS) as required.Support with recruitment including uploading job ads where necessary and liaising with managers.Liaison with the wider Administration team with staff onboarding and offboarding.Company policy updates where required.Liaison with the payroll department to ensure an accurate payroll cycle in respect to new starters, leavers, absences, and staff salary changes.Arranging staff Occupational Health Assessments when required.Assisting with Right to Work checks when required.Use of in-house project management software to issue company-wide HR-related announcements and updates, and for tracking tasks.Inform CFAs senior management team of changes to law that may affect policy and working practices.Ensure all tasks are completed to a high standard and on time.Any other reasonable and relevant tasks.Company background:CFA Archaeology grew out of an established unit within Edinburgh Universitys Department of Archaeology, becoming a separate Ltd company in 2000. Over the intervening years, CFA has grown to become one of the leading archaeological practices in the UK, operating out of four thriving offices running up the spine of the country.Although CFA has developed and grown, we have not lost sight of where we came from. We still seek out interesting and exciting archaeology and there is still that small-team ethic of co-operation and a sociable working atmosphere. Many of our staff have grown with us and we invest in our staff so that they have the training and confidence they need to progress and be rewarded with the opportunities they deserve. You will join a friendly but professionally focussed and forward-looking team, who strives to work together, supporting and encouraging each other to rise to all challenges.Our archaeologists work all over the UK, from the Highlands and islands of Scotland, to the South Coast of England. Our projects range from castles, stately homes, world heritage sites, battlefields, prehistoric, Romano-British and Anglo-Saxon settlements, to industrial archaeology and the archaeology of war.Benefits of working at CFA include:Competitive starting salaryGenerous annual leave entitlementAnnual profit distribution schemeGenerous maternity, paternity, adoption, shared parental and company sick payPaid medical, family and compassionate leaveEmployer contribution to pension scheme up to 6% after qualifying periodContinuing professional development, annual reviews, and personal access to HR PortalEmployees offered opportunity to develop in all aspects of professionEmployee Assistance Programme (EAP) and Occupational Health SupportPlease apply via email quoting HR Administrator 26 . Only completed applications containing a cover note and CV will be accepted. Please apply before 23 rd August 2026 . Interviews start immediately.CFA follows all GDPR regulations when handling personal data.CFA Archaeology follows a policy of equal opportunities for employment, training, and other conditions of service. All applicants must be eligible to work in the UK without restrictions. Proof of identity and right to work in the UK will be required prior to commencing employment.TPBN1_UKTJ