Event Project Manager
Job Description
Description:
The Event Project Manager is responsible for leading the strategy, planning, communication and execution of high-impact executive-sponsored events.
This role requires exceptional attention to detail to create employee experiences that reflect the company's brand and business priorities.
Event Planning: Manage the end to end planning and delivery of major corporate events, including complex engineering conferences, customer organization conferences and executive leadership meetings.
Translate business objectives into event concepts, agendas and experience designs that engage targeted audiences and elevate the KA brand.
Build and manage detailed project plans, timelines, budgets and risk assessments for all assigned events.
Serve as a trusted advisor to internal partners, guiding them through event strategy, options and best practices.
Collaborate with global teams to support consistency across regions while tailoring experiences to local needs.
Event Execution & Logistics: Oversee venue sourcing, contract negotiations, and vendor selection (A/V, production, décor, catering, transportation, security, registration, logistics, etc.) for annual meetings and conferences.
Develop comprehensive event documentation, including run of show, production schedules, staffing plans and briefing materials.
Create consistency in content, messaging and attendee experience.
Manage on site operations, staff, vendors and stakeholders to ensure flawless execution.
Financial & Vendor Management: Own event budgets from forecasting through final reconciliation; ensure responsible cost management and ROI reporting.
Work closely with Purchasing to negotiate vendor contracts and performance, ensuring the highest standards of service delivery and compliance with company policies.
Evaluate cost saving opportunities and implement process efficiencies across the events portfolio.
Compliance & Process Excellence
Support continuous improvement of processes, tools, templates and standard operating procedures related to event planning.
Maintain accurate data and reporting for internal systems, including attendee management, budgets, and post-event analysis.
Qualifications
Bachelor's degree in Event Management, Marketing, Communications, Business, or related field.
5+ years of experience in corporate event planning, preferably within a global, technology organization.
Demonstrated experience managing large scale, multi day events with complex logistics and VIP stakeholders.
Strong project management and organizational skills with exceptional attention to detail.
Excellent communication and interpersonal abilities; comfortable interfacing with senior leaders and cross functional teams.
Proven budget management and vendor negotiation experience.
The ideal candidate is a proactive and detail driven, with experience managing external vendor relationships and complex, multi day events for 100 to 3,000 people in a fast paced, global technology company.
Ability to travel globally 10-20% depending on event calendar.
Preferred Qualifications
CMP (Certified Meeting Professional) or CSEP certification.
Experience supporting clinical education events or healthcare professional programs.
Familiarity with Cvent and Poppulo.
Strategic thinker with a passion for creating meaningful, branded experiences.
Calm under pressure, with strong problem solving and on site leadership skills.
Collaborative and diplomatic communicator who builds trust across teams.
Resourceful, solutions oriented and committed to continuous improvement.
Benefits:
Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.
Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.
Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.
401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first of the month following at least 1 calendar year after employment begins.
Synectics is an equal opportunity employer.
