Sales Ledger

Billing & Invoice Specialist

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• Annual Salary: £30K circa
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• Location: Brentwood
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• Job Type: Full-time
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We are seeking a dedicated Billing & Invoice Specialist to join our Finance / Account Management team. This role is crucial for the effective capture and recording of all materials and subcontractor costs onto the company billing systems, ensuring maximisation of cost recovery. The ideal candidate will be responsible for maintaining accurate billing cycles and providing insightful analysis on cost recovery ratios.

Day-to-day of the role:

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• Manage the end-to-end billing cycle, including generating, verifying, and sending accurate invoices to clients.
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• Provide support with client billing applications, ensuring submissions are correct and tracked efficiently.
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• Proactively pursue subcontractors to ensure timely submission of required paperwork and invoices.
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• Capture all chargeable costs outside of scope on client systems to recover costs effectively.
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• Contribute to supplier reviews and recommend improvements.
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• Analyze and report on cost recovery ratios, identifying improvement areas and suggesting actionable solutions.
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• Review and ensure compliance and accuracy of reactive applications submitted to clients.
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• Ensure correct calculation of mark-ups to protect profit margins on reactive works.
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• Categorize applications accurately as required by the client.
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• Support the billing process end-to-end, ensuring all third parties complete their actions on time and according to the agreed cadence tracker.
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• Address any rejected works on applications, facilitating resubmission in subsequent payment applications.
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• Troubleshoot billing discrepancies or system errors and support system development resolutions.
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• Act as a liaison between Finance, Operations, third-party suppliers, and IT.
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• Work closely with finance teams to ensure compliance with billing processes and financial controls.
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Required Skills & Qualifications:

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• Maths and English GCSE level or equivalent.
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• Studying towards an accountancy accreditation (desirable).
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• Intermediate level of Excel proficiency.
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• Proven experience of working to demanding deadlines with exceptional attention to detail.
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• Strong interpersonal skills for effective client interaction.
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• Experience within a Sales Ledger department and familiarity with Excel and accounting software.
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• Ability to work under pressure in a busy environment and adapt to changing demands.
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Benefits:

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• Salary: Up to £30,000 per annum, depending on experience
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• Up to 4% discretionary bonus scheme, subject to achievement of targets.
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• 25 days holiday plus Bank holidays
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• Group personal pension scheme of matched contributions between 5% and 6%
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• Health Cash Plan & Life assurance
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• Discounts, vouchers, and financial aid programs
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• Learning & Development opportunities
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• Funded Training Sponsorship Scheme
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• Cycle to Work Scheme
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To apply for the Billing & Invoice Specialist position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.