Procurement Administrator

Procurement Administrator

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About the role

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This role will be responsible for administrating the day-to-day procurement activities across the business and will act as the primary point of contact for purchasing-related enquiries from internal stakeholders and suppliers. Reporting to the Senior Finance Manager, the postholder will support the end-to-end procurement process, ensuring that goods and services are sourced, ordered and delivered efficiently and in accordance with company policies.

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As the sole procurement resource within the business, the successful candidate will play a key role in supplier management, purchasing administration, order fulfilment and procurement process improvement. This position offers excellent career development opportunities, providing broad exposure to procurement operations and the opportunity to develop and shape procurement processes as the company grows.

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Your key tasks and responsibilities will include but not be limited to:

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· Create and issue purchase orders, quotations and RMAs in accordance with business requirements and procurement procedures.

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· Manage the end-to-end purchasing process from requisition through to delivery and completion.

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· Liaise with suppliers to ensure delivery commitments are met, expediting orders where necessary and proactively resolving supply issues.

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· Obtain and compare supplier quotations, pricing, lead times and specifications to support purchasing decisions.

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· Build and maintain positive supplier relationships and act as the primary point of contact for procurement-related matters.

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· Respond to internal stakeholder enquiries regarding orders, deliveries, product availability and purchasing requirements.

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· Work closely with project teams and operational stakeholders to ensure goods and services are delivered on time and in full.

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· Review purchase order acknowledgements and supplier confirmations, highlighting and resolving discrepancies.

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· Maintain accurate supplier, product and purchasing information within company systems.

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· Monitor outstanding orders and provide regular updates to stakeholders on delivery status and potential risks.

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· Support supplier onboarding activities and maintain supplier documentation and compliance records.

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· Produce procurement reports and purchasing data to support business decision-making.

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· Identify opportunities to improve procurement processes, supplier performance and operational efficiency.

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· Support contract administration and ensure procurement activities are conducted in line with company policies and procedures.

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About us

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“Big enough to cope – small enough to care”

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We specialise in providing in-store retail IT systems, services, solutions, project management & support platforms. With over 25 years of experience, we work with some of the biggest household brand names on the high street in the fashion & hospitality sectors, building close working long standing partnerships built on trust, expertise and a mind set to getting the job done.

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Our mission is simple – to provide our clients with truly integrated IT solutions that make a real difference to their business, building long standing relationships so that we can fundamentally understand the needs of our clients. What we is a perfect blend of experience, structure, and a practical approach to enable us to deliver the service that all our clients have come to expect – .

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About you

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· Experience of a busy administrative role, with excellent customer focus.

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· Good standard of education and qualification.

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· Excellent organisation skills.

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· Ability to work under pressure.

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· IT literate with MS Office skills, competent with Excel (required).

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· Confident communication and interpersonal skills.

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· Positive with a strong work ethic.

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· Curious, a good listener, with a desire to learn. Industry knowledge is not a necessity.

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· Good attention to detail.

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· Procurement experience (needed but not necessary)

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· Strong Team player who is prepared to help other areas of the business when required.

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· Most importantly, you want to commit to a journey of growing a business. You want to impact to that growth through what you do and also grow.

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As well as a competitive salary we provide the following benefits:

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• Hybrid working after probation, up to 2 days/week (excl. Mon. and Fri)
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• 25 days’ holiday plus bank holidays.
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• Private healthcare for you and your family, plus Life insurance (for you) after a qualifying period, and a flu vaccination voucher once per year.
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• Recruitment referral scheme (£500 for each successful referral you make).
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• Reward and Recognition scheme.
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• Excellent professional development opportunities.
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• Regular team and company social events.
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These benefits are in addition to statutory benefits such as eye test vouchers and a workplace pension.

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Work Location: In person