Office Administrator
Job Description
Job Summary
We are seeking an experienced Office Administrator for a direct hire opportunity in Roseville, CA. This role is ideal for a detail-oriented administrative and accounting support professional who enjoys variety, accuracy, and being a trusted part of a collaborative office team.
The Office Administrator will support accounts payable, vendor invoice processing, subcontractor billing documentation, certified payroll tracking, sales/use tax filings, and general office operations. This position offers the opportunity to contribute to a stable, team-focused work environment where reliability, organization, and initiative are valued. Candidates who take pride in accurate work, strong communication, and keeping business operations running smoothly will be a great fit.
Key Responsibilities
- Coordinate and process vendor invoices for approval and payment while maintaining accurate records in a paperless filing system.
- Process subcontractor progress and retention billings.
- Maintain credit card statements, receipts, month-end tasks, quarterly duties, and sales/use tax return filings.
- Manage incoming mail, office supplies, office equipment maintenance tracking, and general administrative office needs.
- Prepare and process business renewals and filings with federal, state, county, and city entities.
- Communicate professionally with subcontractors, vendors, internal teams, and external business contacts.
Compensation and Benefits
- Direct hire opportunity.
- Pay range: $24.00 to $33.00 per hour.
- Location: Roseville, CA.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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