PA - Office Administrator

Reed is recruiting exclusively for a successful and growing international business seeking an exceptional Personal Assistant & Office Administrator. This is a key role supporting the CEO and leadership team, combining executive assistance, office administration, HR support, marketing coordination, compliance and business operations. The position is fully office-based, five days per week.

Key Responsibilities

Executive Support

\n
• Manage the CEO's diary, meetings and schedules.
\n
• Organise meetings, prepare agendas, take minutes and track actions.
\n
• Arrange international travel, accommodation and itineraries.
\n
• Prepare presentations and business documents.
\n
• Act as a key point of contact for the CEO.
\n

Business Administration

\n
• Coordinate weekly team meetings and maintain accurate records.
\n
• Manage business documentation and team calendars.
\n
• Support day-to-day business operations.
\n

Health & Safety / Compliance

\n
• Liaise with landlords and external providers.
\n
• Maintain policies, procedures, risk assessments and compliance records.
\n
• Coordinate annual servicing, fire safety and PAT testing requirements.
\n

Insurance Administration

\n
• Manage insurance documentation and policy renewals.
\n
• Liaise with advisors and coordinate annual policy reviews.
\n

HR Support

\n
• Maintain employee records and HR documentation.
\n
• Provide confidential administrative support.
\n
• Coordinate employee celebrations and milestones.
\n
• Liaise with payroll, pension, healthcare and benefits providers.
\n

Marketing & Communications

\n
• Support email marketing campaigns.
\n
• Coordinate website updates with external agencies.
\n
• Assist with wider marketing initiatives.
\n

Office Management

\n
• Manage office supplies, stationery and post.
\n
• Support office operations and maintain a professional environment.
\n

Charity & Community Projects

\n
• Coordinate charitable initiatives and stakeholder engagement activities.
\n

Candidate Requirements

\n
• Experience as a PA, Senior PA, Office Administrator or Office Manager.
\n
• Experience supporting senior stakeholders.
\n
• Excellent organisational, communication and multitasking skills.
\n
• Strong Microsoft Office skills.
\n
• High levels of professionalism, discretion and confidentiality.
\n
• Proactive, flexible and solution-focused approach.
\n
• Ability to work independently and manage competing priorities.
\n

Benefits

\n
• Highly varied role with significant responsibility.
\n
• Direct exposure to an entrepreneurial CEO.
\n
• Supportive and collaborative working environment.
\n
• Exposure to international business operations.
\n
• Involvement in charitable initiatives.
\n