Category Team Coordinator

We are recruiting for a highly organised and detail-oriented Administrative Co-ordinator to join a busy and supportive team. This is an excellent opportunity for someone who enjoys working in a varied administrative role, managing information, coordinating procurement activities, and providing exceptional support to both internal and external stakeholders.

The successful candidate will play a key role in ensuring business processes run smoothly through effective administration, accurate data management, contract coordination, and stakeholder communication. You will be responsible for maintaining records and systems, supporting contract renewals, preparing documentation, and ensuring information is managed accurately and efficiently.

This role would suit someone who takes pride in delivering high-quality work, has strong organisational skills, and thrives in a fast-paced environment where attention to detail is essential.

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• Monitor and manage contract renewal schedules, ensuring key dates are tracked and acted upon in a timely manner
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• Contact customers and stakeholders regarding upcoming contract expiries and renewals
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• Prepare, process, and maintain contract documentation using approved templates and procedures
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• Maintain CRM systems and databases, ensuring all information is accurate, complete, and up to date
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• Provide administrative support and guidance to internal and external stakeholders
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• Build and maintain positive working relationships with customers, suppliers, and colleagues
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• Collate, manage, and analyse data to support business activities and reporting requirements
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• Validate information and reconcile records to ensure accuracy and consistency
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• Manage and maintain pricing files, catalogues, and other business-critical documentation
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• Produce accurate reports, correspondence, and documentation as required
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• Support the wider team with general administrative duties and coordination activities
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• Ensure company procedures and quality standards are followed at all times
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• Contribute to continuous improvement initiatives by identifying opportunities to enhance processes and efficiency
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• Maintain a high level of accuracy and attention to detail across all areas of responsibility
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• Support the delivery of excellent customer service through professional and timely communication
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We are looking for an enthusiastic and dependable individual who enjoys working in a structured environment and takes ownership of their work.

You will be:

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• Positive, flexible, and collaborative
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• Friendly, confident, and proactive
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• Highly organised with exceptional attention to detail
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• Methodical and accurate when working with data, systems, and documentation
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• Dependable and able to manage multiple priorities effectively
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• Comfortable following processes and procedures
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• Professional and confident when communicating with a wide range of stakeholders
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• Committed to delivering a high standard of customer service
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• Previous administrative experience within a busy office environment
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• Excellent organisational and time management skills
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• Strong attention to detail and accuracy
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• Strong written and verbal communication skills
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• Good IT skills, including Microsoft Office applications
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• Experience maintaining databases, records, and documentation
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• Ability to work independently and as part of a team
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• GCSEs (or equivalent), including English and Maths
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• Customer service experience
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• Strong Microsoft Excel skills
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• Experience using CRM systems
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• Experience producing reports and analysing data
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• A varied and rewarding administrative role
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• Opportunities to develop your skills and experience
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• A supportive and collaborative working environment
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• The chance to work with a wide range of stakeholders across the business
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• Ongoing learning and development opportunities
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Our client is committed to creating a diverse and inclusive workplace where everyone is treated with dignity and respect. Applications are welcomed from all suitably qualified candidates regardless of age, disability, gender identity, marriage and civil partnership status, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

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