Facilities & Office Manager

Reed Business Support are recruiting for a Facilities & Office Manager on behalf of our valued client. This Facilities & Logistics Manager opportunity is ideal for an individual who is confident, proactive, and able to thrive in a busy, fast-paced environment. As the appointed Facilities & Logistics Manager, you will play a key role in supporting the wider business, ensuring the smooth running of facilities, logistics operations and administrative functions across the organisation.

As Facilities & Office Manager, you will be responsible for overseeing the day-to-day management of facilities, supplier contracts, fleet administration and operational support services. Key duties will include:

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• Managing facilities contracts including cleaning, air conditioning, waste management, alarm systems, CCTV, fire alarms and water heaters
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• Overseeing office maintenance, repairs, furniture management and the general upkeep of company premises
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• Managing insurance renewals, supplier documentation and compliance-related paperwork
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• Ensuring fire safety equipment is serviced and maintained across office and site locations
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• Preparing, monitoring and managing the annual facilities budget
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• Coordinating parking permits and supporting office-based operational requirements
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• Managing company fleet administration including fuel cards, congestion charges, Dart Charge accounts and parking fines
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• Supporting vehicle insurance renewals and claims administration
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• Acting as the primary contact for hotel and rail bookings across the business
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• Managing company purchasing through Amazon and supporting general business administration
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• Leading and developing a team of three direct reports, conducting one-to-ones, performance reviews, probation reviews and development planning
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• Working closely with internal departments, contractors, suppliers and external service providers
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• Reporting on operational performance, business risks and facilities matters to senior stakeholders
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To be successful in this role, you will ideally have:

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• Previous experience in Facilities Management, Office Management, Logistics Management or a similar operational leadership position
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• Experience managing supplier contracts, budgets and service providers
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• Strong people management skills with experience leading and developing team members
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• Excellent organisational and problem-solving abilities
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• Strong communication skills with the confidence to liaise with stakeholders at all levels
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• Experience managing multiple priorities in a busy environment
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• Good working knowledge of Microsoft Office applications
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• A proactive, hands-on approach with strong attention to detail
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• Experience managing fleet administration, facilities compliance or business operations would be advantageous
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• Competitive salary
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• Company pension scheme
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• Annual leave entitlement plus bank holidays
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• Career progression and professional development opportunities
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• Supportive and collaborative working environment
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• Free on-site parking
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• Employee assistance programme
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• Long-term stability within a well-established business
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• Varied and autonomous role with responsibility across multiple operational functions
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• Opportunity to contribute to business improvements and operational excellence
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If you are interested in this Facilities & Office Manager position, please apply today. Reed Business Support look forward to assisting you with the next step in your career.