Finance Assistant

This is an exciting opportunity for an experienced Finance Assistant to play a pivotal role in managing Payables, Treasury and Balance sheet areas of the business.

The ideal candidate will have strong financial acumen, analytical skills, and to optimise inventory, ensure accurate financial reconciliation, and support operational efficiency.

The Finance Assistant role is essential to ensuring that Aspiga’s stock control, reporting, and payments processes run smoothly across multiple business channels (retail, e-commerce, wholesale, concessions). The role requires a detail-oriented professional who can balance financial control with operational execution, working collaboratively with key stakeholders.

Key Responsibilities of a Finance Assistant

1. Supplier Management & Reconciliation

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• Oversee and maintain the Stock & Non-Stock Accounts Payable ledger, ensuring invoices are posted and accounted accurately and supplier reconciliations are done regularly.
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• Process and manage all invoices across multiple currencies, reconciling payments and foreign currency bank accounts.
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• Manage 2 Email inboxes, clear communication to all suppliers and staff.
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• Ensure proforma and deposits for orders are correctly recorded, deducted and reconciled. Follow up for any fabric deposits or any other advances are cleared and allocated promptly.
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• Prepare, post and allocate payment runs for all suppliers and staff expenses.
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2. Financial & Month-end Reporting Responsibilities

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• Update and own the cash flow planning, particularly for stock and currency payments with regular catchups with Head of Department. Provide forward payments forecasts.
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• Conduct monthly balance sheet reconciliations owing various balance sheet GL lines (like Fixed Asset Register, all bank and credit card, Debtors ledger, Sales reconciliations, Accruals, prepayments etc) explaining variances clearly and proposing & initiating actions.
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• Adhere and perform all month end tasks within agreed deadlines.
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• Assist the HOD with annual budgets and forecasting of agreed cost centres.
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• Assist with Quarterly VAT returns preparation and filing.
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• Update, analyse, review and issue all month end schedules and Store Profit and Loss.
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3. Operations & Supply Chain Support

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• Work closely with the Buying, Design, and Operations teams to provide insights and drive cost-saving initiatives and highlight any issues with relevant suppliers.
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• Adhoc support to Customer services when required.
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• Provide holiday cover in Finance/Operations department, ensuring continuity in decision-making.
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About You (Skills & Experience)

We are looking for a proactive and detail-oriented professional with strong financial and stock operations expertise.

The ideal candidate is a proactive team player who collaborates confidently across departments, communicates clearly, and contributes to a positive, solutions-focused culture. They demonstrate strong technical capability in Excel, including VLOOKUP/XLOOKUP, pivot tables and data-driven problem-solving. They also use modern AI tools to enhance efficiency — summarising information, checking data accuracy and accelerating learning — while applying sound judgement to ensure outputs remain reliable and compliant.

Essential Skills & Experience of a Finance Assistant:

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• 1–3 years of experience in a similar stock/operations role within retail, fashion, or
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• supply chain.
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• Strong analytical and financial reconciliation skills to manage stock control effectively.
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• Experience in fast-paced, high-growth environments, ideally within a small to medium-sized business.
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• Knowledge of multi-currency transactions and reconciliations.
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• Experience with stock management software (Brightpearl experience desirable but not essential).
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• Advanced Excel knowledge
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• Intermediate knowledge on AI tools
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• Ability to work independently and proactively, demonstrating strong problem-solving skills.
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• Strong communication and stakeholder management skills – able to partner with finance, buying, and operations teams.
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• Preferred educational background in finance, accounting, stock operations, or business management.
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• Team Player
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Why Join Aspiga?

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• Be part of a mission-driven, sustainable fashion brand making a positive impact.
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• Work in a very fast-paced, entrepreneurial environment where your contributions make a real difference.
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• Collaborate with a creative, passionate team focused on ethical practices and innovation.
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• Enjoy a role that offers variety, challenge, and opportunity for professional growth.
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ASPIGA: Pay and Package of a Finance Assistant

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• Salary is competitively benchmarked and will depend on experience
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• 30 days holiday inclusive of Bank Holidays
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• For each year you’re with us, you have an extra day’s holiday (up to 3 additional days)
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• Contributory pension scheme
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• Cycle to work scheme
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• Supporting our communities – Beach cleans and volunteer days
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• Discounts on Aspiga products for you to enjoy
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