ADMINISTRATIVE ASSISTANT - SR. SECRETARY - Admin. Support for Prop. & Energy Machinery Group

ADMINISTRATIVE ASSISTANT - SR. SECRETARY - Admin. Support for Prop. & Energy Machinery Group 18-01628 Who We Are: We provide solutions to the world's propulsion and energy challenges. We develop technologies & machinery that will improve our world & explore beyond our world. We have a workplace defined by mutual respect & collaboration, where the sharing of knowledge & the drive for excellence are pervasive. Objectives of this Role: Provide administrative support for the Section Manager and several technical staff, including meeting scheduling, calendar management and coordination, travel arrangement and expense reports, and technical document preparation and administrative review. Support section staff and clients through coordination of meetings and visitors, taking minutes, maintaining databases and administrative files, and coordinating/tracking various action items and deadlines within and outside the section. Assist other administrative staff as required in team working environment with limited supervision and a large amount of autonomy. Maintain awareness and understanding of Division, Department, and Section operating policies, procedures, and processes as a resource to section staff. Proactively identify bottlenecks/issues with the same and propose/develop improvements. Daily and Monthly Responsibilities: Communicate responsively and professionally with a large team of staff and clients utilizing excellent interpersonal skills. Apply creativity and flexibility to respond to varying conditions, special circumstances, and challenging deadlines to get the job done. Perform document preparation and administrative review and editing of technical documents including memos, business letters, proposals, reports, conference/journal papers, presentations, etc. Prepare purchase requisitions, project detail sheets, expense reports, travel authorizations accurately, and project/proposal-related forms accurately and route for approvals. Coordinate actions and deadlines for tasks and communication with department staff, contract specialists, facilities laborers, media and publication specialists, etc. Organize small and large events and meetings, including meeting agenda/program preparation. Requirements: Requires a high school diploma or equivalent Coursework related to administrative support skills are beneficial Continuing education related to the role are beneficial 10 years: Secretarial or administrative experience in technical or related field. Experience should include supporting individuals and large groups in an administrative capacity. Must have experience editing and formatting complex documents: grammar/spelling, utilizing format/style templates Must have experience incorporating figures, data tables, equations, and references Must be proficient in Outlook, Microsoft Word, Excel, and PowerPoint Excellent verbal and written communication skills to communicate responsively and effectively with many technical staff and clients, including professional interpersonal communication skills for meeting support Must be able to prioritize tasks and progress multiple assignments utilizing strong organizational skills and attention to detail Experience in office management and coordinating other administrative staff efforts is helpful A valid/clear driver's license is required Special Requirements: Must be a U.S. person (i.e., U.S. citizen, non-U.S. citizen national, lawful permanent resident, asylee, or refugee) due to ITAR work in section. Job Locations: San Antonio, Texas For more information about this division, visit the Mechanical Engineering home page. An Equal Employment Opportunity Employer: race, color, religion, sex, national origin, disability, and veteran status. If you need assistance with completing the application, please Contact Us Back To Top