Payroll Coordinator

Job Title: Payroll Coordinator (Temp-to-Hire)
Location: Pasadena, CA
Employment Type: Temporary-to-Hire
Compensation: $30.00-$33.00 Hourly

Our client, a well-established organization in Pasadena, is seeking a detail-oriented Payroll Coordinator to join their team on a temp-to-hire basis. This role will support the accurate and timely processing of both union and non-union payroll for a workforce of over 10,000 employees. The ideal candidate will have high-volume payroll experience, strong analytical skills, and the ability to work in a fast-paced environment while maintaining accuracy and confidentiality.

Key Responsibilities

• Assist with the preparation, processing, and reconciliation of weekly, bi-weekly, and special payroll cycles for 10,000+ employees.
• Support payroll operations for both union and non-union employee groups, ensuring compliance with collective bargaining agreements and company policies.
• Review and audit payroll data including timekeeping records, earnings, deductions, taxes, and benefit contributions.
• Research and resolve payroll discrepancies, employee inquiries, and wage calculation issues.
• Process payroll adjustments, off-cycle payments, retroactive pay, garnishments, and other payroll transactions.
• Collaborate with Human Resources, Benefits, Finance, and Operations teams to ensure accurate employee and payroll records.
• Assist with payroll audits and reporting requirements.
• Ensure compliance with federal, state, and local payroll regulations.
• Maintain confidentiality of sensitive employee and payroll information.
• Support payroll system updates, testing, and process improvement initiatives as needed.

Qualifications

• 2+ years of payroll experience, preferably in a high-volume environment.
• Experience supporting both union and non-union payroll strongly preferred.
• Familiarity with payroll laws, wage and hour regulations, and payroll tax requirements.
• Strong understanding of timekeeping systems and payroll processes.
• Proficiency with payroll software and Microsoft Excel.
• Excellent attention to detail, organization, and problem-solving skills.

Pay Details: $30.00 to $33.00 per hour

Search managed by: Ryan Sydow

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.