Document Controller

MB944: Document ControllerLocation: InvernessSalary: £35,000 - £38,000Working Hours: Monday to Friday, 37.5 hours per weekAdditional Company Benefits: Exceptional Career Development Opportunities, Company Car/Car Allowance (Depending on job grade), Pension matched up to 8%, 25 days annual leave – plus holiday (opportunity to buy/sell leave will be implemented from January 2026), Private medical insurance, Free 24/7 EAPOverview:First Military Recruitment is proudly working in partnership with a fantastic national construction business who are looking to recruit a Document Controller on a permanent basis due to growth based at either their Inverness depot.Duties and Responsibilities:

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• Manage and be responsible for the project document control system including maintenance of the project Electronic Data Management System (EDMS) and/or Common Data Environment (CDE).
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• Manage documentation to be submitted to the Client’s EDMS / CDE.
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• Upload documentation to Themis EDMS.
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• Issue documentation to clients / subcontractors as required.
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• Maintain accurate distribution lists and have a clear understanding of the personnel involved with the project and the documents they need access
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• Carry out regular reviews / audits of the EDMS to ensure that documentation is being correctly handled
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• Control the document management system including issuing document numbers in accordance with the document numbering system.
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• Carry out Basic Quality Checks on Documents.
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• Maintain document logs and prepare reports on document control matters as required.
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• Hardcopy & Security
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• Manage incoming and outgoing post, ensuring its correct distribution, filing and entry into the project EDMS / CDE.
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• Manage hard copy when required.
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• Assist other project members in correctly managing and filing hardcopy documents
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• Review / Audit Hardcopy to ensure that they are properly maintained by their owners and report discrepancies to the Project Quality Lead
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• Manage Information Transmittals to external parties and ensure that records of the transmittals are suitably logged and filed.
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• Act as the guardian of all records and maintain security of sensitive documents.
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• Track Key Project deliverables (including dates of issue / return) and notify project team members if responses are due / overdue.
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• Track Timebound documents (TQs / PMIs etc.) and notify the relevant process owners of due and overdue documents
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• Assist process owners in chasing up relevant documents.
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• Manage document storage process and ensure that the documents are correctly stored and transported to head office for long time storage.
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• Assist the project in preparing documentation for archive as needed.
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• Ensure all relevant project documentation is captured
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Skills and Experience:

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• Comprehensive understanding of project administration procedures, particularly document control
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• Comprehensive understanding of document control processes and procedures including knowledge of ISO 19650 (National Annex A) – document numbering
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• Computer literate (Particularly Excel and Word)
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• Familiarity with using EDMS systems (Themis/Interaxo/Teams/Projectwise/4Projects/A-Site e.t.c)
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• Basic understanding of a CDE (BIM) Environment and its implications
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• Basic understanding of Integrated Management System (IMS)
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• Basic understanding of the project delivery objectives
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• Understanding of the purpose and importance of accurate document control in a commercial and assurance context
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MB944: Document ControllerLocation: InvernessSalary: £35,000 - £38,000Working Hours: Monday to Friday, 37.5 hours per weekAdditional Company Benefits: Exceptional Career Development Opportunities, Company Car/Car Allowance (Depending on job grade), Pension matched up to 8%, 25 days annual leave – plus holiday (opportunity to buy/sell leave will be implemented from January 2026), Private medical insurance, Free 24/7 EAP