Lease Administrator
Job Description
The Lease Administrator handles the routine and daily work of the lease administration department under the guidance of the GM. Interfaces with other offices, disciplines and clients to relieve the Leasing Manager of administrative detail relating to lease information.
Responsibilities:
- Prepare and/or edit lease abstracts for accuracy.
- Verify and transfer data from paper/electronic formats into database systems
- Update existing data
- Retrieve data from the database or electronic files as requested
- Establish contacts and maintain relationships within the portfolio including property managers, accounting personnel, area managers, clients, and vendors.
- Verbal and written communication with client, landlords, legal counsel and other related vendors.
- Participate in team meetings and assist in the preparation of individual annual goals.
- Attend seminars/training courses as required.
- Handle other duties as assigned by Leasing Manager.
- Perform general administrative duties including:
- Maintain daily lease document tracker.
- Monthly production and tracking reporting.
- Maintain database lease files to ensure that the lease files contain accurate, up-to-date records and are of institutional equivalent quality.
- Process client specific reporting requirements.
- Create and maintain database of all properties in portfolio.
Desired Competency, Experience and Skills:
- High School Diploma or general education degree (GED) required.
- Associates Degree or higher preferred.
- At least 2 years of experience in database administration or equivalent commercial real estate experience.
- Property Management or Real Estate Accounting experience preferred.
- Excellent communication skills with the ability to effectively communicate with all levels of the organization, tenants, clients, and vendors.
- Excellent attention to detail including the ability to proofread documents for completion and accuracy.
- Ability to read and interpret legal documents including lease agreements and amendments, subordination agreements, and title commitments.
- Excellent software skills, including Word, Excel, and Property Management Accounting Software (VISUAL LEASE, YARDI, or MRI).
- Ability to operate database system.
- Ability to learn new specialty lease administration software.
- Strong interpersonal and problem solving skills.
- Understanding of lease administration process.
- Strong comprehension of mathematical concepts.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Interior office environment requires sitting for extended periods of time, standing, and occasional lifting up to 20lbs.
Screening Requirements:
- Selected candidate will be required to pass a criminal history background check.
This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.
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Benefits:
Lincoln Property Company offers eligible employees a comprehensive benefits package that may include:
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Accidental Death & Dismemberment (AD&D) coverage
- 401(k) retirement savings plan with applicable eligibility requirements
- Flexible Time Off (FTO) or vacation benefits, depending on position classification
- Paid sick leave and other legally required leave programs
- Employee assistance and wellness programs where available
- Company-paid holidays
- Additional voluntary benefit offerings that may vary by location and position
Benefit eligibility, coverage levels, waiting periods, and plan provisions are governed by the applicable plan documents and Company policies and may be modified from time to time at the Company's discretion.
Healthcare Benefits Notice: Eligible employees may participate in Company-sponsored medical, dental, and vision benefit plans. Additional details regarding available healthcare benefits will be provided during the hiring process and upon employment eligibility.
Equal Employment Opportunity- Lincoln Property Company is an Equal Opportunity Employer. Employment decisions are based on merit, qualifications, and business needs. Lincoln does not discriminate against applicants or employees on the basis of race, color, religion, creed, sex, gender, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity or expression, national origin, ancestry, citizenship status, age, disability, genetic information, marital status, military or veteran status, reproductive health decision-making, or any other status protected by federal, state, or local law. Applicants and employees may raise concerns regarding discrimination, harassment, accommodation, or retaliation without fear of reprisal.
Compensation- Lincoln Property Company is committed to pay transparency and equitable compensation practices. The salary or hourly pay range for this position has been established based on market data, job responsibilities, internal equity, geographic location, experience, education, certifications, and other job-related factors. Actual compensation may vary within the posted range based on these considerations. Certain positions may also be eligible for discretionary bonuses, incentives, commissions, or other forms of compensation where applicable.
Reasonable Accommodation: Lincoln Property Company is committed to providing reasonable accommodations for qualified individuals with disabilities throughout the application, interview, and employment process. If you require an accommodation to participate in the job application or interview process, or to perform the essential functions of a role, please contact Human Resources at [email protected]. Requests for accommodation will be treated confidentially to the extent permitted by law.
Work Authorization/ E-Verify- Lincoln Property Company participates in E-Verify. All offers of employment are contingent upon the candidate providing valid authorization to work in the United States. Lincoln Property Company does not sponsor employment visas, including H-1B, for this position at this time.
Background Check- Employment offers are contingent upon the successful completion of a background investigation, which may include verification of prior employment, education, criminal history, and other checks as permitted by applicable federal, state, and local law. The nature and scope of background checks may vary by role and location. Certain roles may require additional screening based on duties (driving history (MVR), financial background check, etc.)
Health and Safety- Lincoln Property Company is committed to maintaining a safe and healthy work environment in compliance with all applicable federal, state, and local occupational health and safety regulations, including OSHA requirements. Certain roles may have specific health, safety, or physical requirements that will be communicated during the hiring process. Employees may be required to wear personal protective equipment (PPE) or comply with site-specific safety protocols depending on the nature of their assignment.
Why Lincoln?
At LPC you will be supported by a national firm where an entrepreneurial mindset is encouraged. You will be encouraged to explore your potential through training programs, mentorship, exciting work, fast-paced assignments, and an environment of constant learning and dedication to results. Our benefits package includes medical, dental, and vision insurance, 401(k), and paid time off.
About Lincoln Property Company
Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, sports and entertainment, and mixed-use properties, throughout the United States, the United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 720 million square feet of commercial space. For more information, visit: www.lpc.com.
Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.
Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 680 million square feet of commercial space. For more information, visit: www.lpc.com.
