Administrative Assistant

Responsibilities:

• Organize, log, shelf, and maintain incoming files daily.
• Quality-check received records for compliance with mandated regulations and retention schedule standards before assigning site locations.
• Identify records for digitization and ensure digitization meets established standards.
• Retrieve records in response to requests, track outgoing records, and ensure timely return and reprocessing for quality control.
• Box files, scan, and digitize active member records and those within retention.
• Assist with proper destruction of paper records after digitization approval.
• Support the Records Supervisor with special projects related to records storage and maintenance.
• Perform general office duties including filing, typing, operating and maintaining office machines, and data entry.
• Ensure all requirements under HIPAA are met for member medical records and that records are stored and retrieved under proper authority.

Required Skills & Qualifications:

• Proficiency with Google Suite and basic computer skills.
• Ability to organize a high volume of incoming records and manage workload with effective prioritization.
• Ability to work independently and maintain working relationships with co-workers and other departmental staff.
• Attention to detail and accuracy in data entry and quality control.
• Ability to read, understand, and apply federal and state laws pertaining to record retention schedules and HIPAA requirements.
• High School Diploma or equivalent.
• Lift at least 50lbs and be able to bend/stand 35-45%
• Familiar with HIPPA background
• One year of experience handling records and data entry