Administrative Assistant - Full Time

University Presbyterian Church

Buffalo, NY

Job Title: Administrative Assistant - Full Time

Job Function: Manages the church office and provides administrative support for the church staff, committees and members.

Relationships: Reports to the Pastor (direct supervisor) and indirectly to the Personnel Committee

Responsibilities:

• Coordinates the daily activities of the church; maintains a schedule of programs and building usage; acts as a primary interface with sales/service people and members.
• Receives and greets those who have business with the church; handles incoming phone calls; informs pastor of important information regarding the church and its members.
• Produces the weekly worship bulletin, weekly congregational email, monthly church newsletter, and the annual congregational report.
• Posts bulletins to website weekly
• Sends Sunday liturgist information weekly
• Prepares session packets and distributes them in a timely manner in advance of monthly meetings.
• Secures, directs and manages office volunteers
• Completes office and other duties as required by the pastor.
• Maintains and keeps current official church records, mailing lists, and directory.
• Handles incoming calls for the Food Pantry. Prints Food Pantry forms as needed.
• Manages check writing/financial reports.
• Manages accounts payable/receivables; completes journal entries (accounting adjustments).
• Distributes Merrill Lynch reports to church treasurer (monthly).
• Manages/records online giving
• Manages/records outside groups and manse rent payments
• Orders Sunday chancel flowers as requested and monitors payment and deliveries
• Places bulletins in sanctuary and changes hymn numbers in sanctuary for Sunday

Qualifications/Experience Requirements:

• Possesses computer skills in:

Word processing

Data entry

Financial accounting

Basic graphic design and publishing

• Preferably knowledgeable in:

Microsoft Office Suite (Word, Excel, Publisher, etc.)

QuickBooks and/or Church Windows

Internet Explorer and Web based email

Adobe Reader

Professional Expectations:

• Supports UPCs mission, vision and philosophy
• Fosters a welcoming, positive, and cooperative atmosphere with others
• Possesses an ability to work positively and successfully with volunteers
• Possesses strong organizational, writing and communication skills
• Maintains professional behavior at all times
• Maintains confidentiality

Annual Reviewconducted by pastor in coordination with Personnel Committee

Hours Monday-Friday 9:00am - 4:30pm (35 hours/week with 30 mins unpaid lunch breaks)

BenefitsPTO (20 days); Minimum Salary of $43,000 plus benefits

Application Deadline August 10, 2026