Office Assistant

JOB DESCRIPTION

Insight Global is seeking a highly organized and professional Office Assistant to support the day-to-day administrative and bookkeeping functions of our growing business. This role is ideal for someone who thrives in a task-driven environment, enjoys keeping operations running smoothly, and can effectively manage both internal processes and external customer/vendor relationships. The ideal candidate will have 2–4 years of office administration experience and experience working for a family-owned business is highly preferred, as this position requires flexibility, accountability, and a willingness to wear multiple hats. The best candidate for this role is someone who is highly organized, dependable, and detail oriented. They enjoy working in a task-driven environment, can manage multiple priorities efficiently, and take pride in providing excellent service to both customers and vendors. A strong work ethic, professionalism, and a history of long-term employment are essential for success in this position.

Day-to-Day
Log accounts payable and accounts receivable transactions
Assist with bookkeeping and maintaining accurate financial records
Manage filing systems and maintain organized records
Answer and direct incoming phone calls professionally
Support customer and vendor communications
Maintain vendor relationships and assist with customer service inquiries
Enter and update information within CRM systems and SupplyPro
Utilize Microsoft Excel for tracking, reporting, and data management
Provide general administrative support to leadership and office staff

REQUIRED SKILLS AND EXPERIENCE

2–4 years of office administration or office assistance
Experience with Accounts Payable and Accounts Receivable processes
Proficiency with Microsoft Excel
Strong organizational skills and attention to detail
Excellent verbal and written communication skills
Professional demeanor with strong phone etiquette
Proven longevity and stability in previous positions
Ability to prioritize tasks and work independently

NICE TO HAVE SKILLS AND EXPERIENCE

Experience with SupplyPro
Prior experience working in a family-owned business
Construction, lighting, or related industry experience