Reception/Office Manager

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• Role: Reception/Office Manager
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• Job type: Permanent
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• Job location: London, UK (5 days from office)
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Job Description:

Managing reception to the five star and make improvements where possible to ensure and enhance the visitor experience be "company ambassador" for Coforge UK Ltd. Take calls and arrange access for visitors, clients and new starters with building management

Manage meeting room bookings and set ups, liaise directly with stakeholders if changes are required and ensure all requirements are met (lunches, snacks, refreshments).

Couriers/Taxis: Book all UK & International couriers and Taxis when required. Code monthly courier invoice per consignment and forward to FM/Admin Head

Announcements: Email important announcements to all staff based at London office

Reconcile the Reception monthly credit card spend and forward to FM/Admin Head for approval.

Own/Update reception bible for temporary cover ensuring all relevant supplier contact details, logins and booking processes are available

Office Management:

Office Supplies: manage stock levels and order when necessary

Staff Welfare supplies; manage stock levels and order on a daily/weekly basis

Reconcile the Reception monthly credit card spend and forward to FM/Admin Head for approval.

SAP - create PRs for new purchases, raise GRN for invoices related to London office.

Vendor Management: Supervise Housekeepers, liaise with Vendor cleaning manager as and when necessary. Arrange emergency maintenance callouts are required and make necessary arrangements for access if required

Public Holidays/Festivals/Company events: Collaborate with Stakeholders and FM/Admin Head for company events and celebrations (Coforge Day, Dwaili, Xmas Party)

New Starters - Conduct H&S induction for new starters based at London office. Set up new credentials and update system, along with FM/Admin Head.