Administrator

Office Administrator – 6-Month Contract

Location: Slough, Berkshire

Salary: Competitive – dependent on skills and experience

Hours: 37.5 hours per week

Key Responsibilities

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• Supply Chain Management
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• Onboarding – issuing questionnaires to new contractors for matrix inclusion and verifying all supporting documentation
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• Ongoing compliance – monitoring insurance, accreditations, and waste transfer licences
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• Renewal questionnaires every two years (frequency to be confirmed)
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• Ad-hoc compliance checks in response to legislative changes, e.g., Modern Slavery audits
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• Management of waste transfer licences
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• Annual reviews of sub-contractors and suppliers
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• Requesting and verifying supplier bank details and payment terms
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• Preparing TSSS meeting agendas and minutes
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• Updating COSHH assessments in collaboration with PRB (external Health & Safety consultants)
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• Updating risk assessments and method statements with PRB
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• Maintaining monthly near miss logs and newsletters
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• Ordering uniforms and personal protective equipment (PPE) for new starters
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• Managing stationery supplies
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• Coordinating annual gas analyser calibration and maintaining related logs
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• Filing and digital archiving of waste transfer notes
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• Administering annual customer satisfaction surveys via Survey Planet
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• Maintaining the Plant Room documentation, including car lists, phone lists, policies, procedures, COSHH files, risk assessments, and method statements
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• Managing incoming and outgoing post
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• Supporting directors with administrative tasks such as community initiatives and office facilities
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• Creating and managing the administrative rota
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• Undertaking general ad hoc administrative duties as required
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Essential Knowledge and Skills

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• Excellent verbal and written communication skills, capable of engaging effectively with individuals at all organisational levels
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• Strong organisational skills with the ability to manage multiple tasks, deadlines, and priorities efficiently
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• Experience in document management, filing systems, and administrative workflows
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• Proficiency in common office software, including word processing, spreadsheets, presentations, email, and calendar management
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• Basic troubleshooting skills and familiarity with office equipment such as printers and scanners
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• Ability to enter and maintain accurate data across various systems and databases
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• Understanding of administrative support functions, including meeting coordination, report preparation, travel arrangements, and event assistance
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Qualifications

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• GCSEs – minimum grade C/4 in English and Mathematics
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Personal Qualities and Attributes

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• Demonstrable experience in office administration
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• Effective communication skills, both written and verbal
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• Proficient user of Microsoft Word, Excel, and Outlook
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• Excellent organisational and interpersonal skills
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• Self-motivated with the ability to work independently or collaboratively within a team
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