Office Assistant

Office Assistant

London

8:30 – 5:30 Monday to Friday

5 days in office

Salary: £25,000 - £28,000 (experience dependant)

About the role:

Seeking a motivated and organised Office Assistant to provide day-to-day support to the Office Manager and wider team. This is a junior role and an excellent opportunity for someone looking to build a career in office management and business operations. You will gain hands-on experience across a variety of administrative and operational activities while helping to maintain a professional, welcoming and well-organised working environment.

Key Responsibilities

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• Support the Office Manager with telephone calls and incoming and outgoing correspondence, including post, couriers, scanning and filing documents.
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• Assist with diary coordination and meeting room bookings, welcome guests, offer refreshments and help prepare rooms for meetings.
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• Help maintain and restock office and kitchen supplies, update recurring orders, and arrange recycling and confidential waste collections when required.
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• Assist with arranging national and international travel and accommodation for employees and senior staff.
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• Provide administrative support with Concur expenses, including uploading receipts, helping prepare reports and forwarding invoices to Accounts.
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• Assist the Office Manager with company mobile phone administration, including ordering devices and contacting Vodafone support to help resolve queries.
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• Provide general administrative support to the Office Manager and wider team, including research, data collation, Excel reports, PowerPoint presentations and simple event graphics.
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• Help with internal events, company communications, meeting coordination and initiatives such as the Social and Wellbeing Committee, together with any other reasonable duties requested by the Office Manager.
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About You:

We're looking for someone who is personable, naturally organised, proactive, enjoys a varied role and has an appetite to learn and grow with our business.

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• Previous experience in an administrative, office support or customer-facing role is desirable but not essential.
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• Good organisational skills and the ability to manage routine tasks and priorities with guidance when needed.
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• Clear written and verbal communication skills, with a professional, friendly and helpful manner.
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• A basic working knowledge of Microsoft Office, including Word, Excel, Outlook and PowerPoint, with a willingness to develop these skills.
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• A proactive, can-do attitude and a willingness to learn and support across a varied range of tasks.
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• Good attention to detail and a commitment to completing work accurately.
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The ability to work as part of a team, follow instructions and gradually take on more responsibility.