Personal Assistant

We are seeking a Personal Assistant to provide efficient and effective support to the Director of a construction company, enabling them to fulfil both business and personal responsibilities. The role involves managing day-to-day administrative functions and acting as a key liaison between the Director and internal and external stakeholders

This is an office-based role located in Bromley, SE London, requiring the PA to be present in the office five days a week.

The ideal candidate will possess exceptional administrative skills, strong attention to detail, and the ability to handle sensitive information with discretion in a face paced working environment

KEY RESPONSIBILITIES

\n
• Management of the Director’s diary. Monitoring, organising and prioritising their workload, delegation and action tasks where necessary to help meet deadlines.
\n
• Manage, collate and ensure prompt payment of company expenses, mileage, and personal expenses.
\n
• Handle both verbal and email correspondence on behalf of the Director, keeping them informed of any urgent matters and follow up with actions.
\n
• Managing personal documentation: Handling important documents such as contracts, legal papers, employee’s confidential data or personal correspondence.
\n
• Participate in projects including preparation and compiling of monthly board report, presentations and adhoc reporting requests.
\n
• Arrange meetings as requested, ensure a compete agenda is issued in advance and take minutes when necessary.
\n
• Plan and manage business events, travel and accommodation agreements and itineraries.
\n
• Meet and greet visitors at all levels of seniority.
\n
• Complete personal tasks as requested.
\n
• Attend briefings and meetings as required.
\n
• Adhere to all company policies and procedures.
\n

REQUIREMENTS

\n
• Proven experience as a Personal Assistant, or a similar role.
\n
• Highly developed organisational skills, attention to detail and ability to multitask.
\n
• Ability to communicate (orally and in writing) with people at all levels
\n
• Maintaining the strictest confidentiality and security of conversations, documentation and files at all times.
\n
• Strong computer literacy especially in MS applications.
\n
• Ability to prioritise and meet deadlines.
\n
• Ability to use initiative and remain calm under pressure.
\n
• Proactive and confident in decision-making.
\n