Executive Assistant

Role: Executive AssistantLocation: Glasgow (Hybrid)Salary: £35,000 - £38,000 per annumJob Type: Full Time | PermanentAre you an experienced Executive Assistant who thrives in a fast-paced, professional environment?Do you enjoy being the trusted right hand to senior leaders, managing competing priorities while ensuring everything runs seamlessly behind the scenes?We're working with a highly respected organisation looking to appoint an experienced Executive Assistant to support a senior executive. This is a varied and rewarding role where you'll become an integral part of the leadership team, providing high-level administrative support, coordinating key business activities and ensuring the smooth day-to-day operation of a busy executive office.This is a business that genuinely values its people, with a supportive team culture and a clear focus on development and progression. You'll be joining an organisation where your contribution will be recognised and where there is genuine opportunity to build a long-term career.The RoleAs Executive Assistant, you'll provide confidential, proactive and highly organised support to a senior executive, ensuring priorities are effectively managed and business objectives are delivered.Key responsibilities include:• Managing a busy and ever-changing diary, scheduling meetings and coordinating appointments.• Proactively managing email correspondence, prioritising actions and ensuring deadlines are met.• Coordinating domestic travel arrangements, accommodation and meeting logistics.• Organising board, committee and departmental meetings, including room bookings, catering and preparation of meeting packs.• Taking accurate minutes during meetings and monitoring follow-up actions.• Maintaining departmental action trackers and ensuring progress against key deadlines.• Drafting, proofreading and formatting reports, presentations and business documentation.• Conducting research and preparing briefing papers for projects and meetings.• Processing expenses and maintaining accurate records.• Acting as the first point of contact for internal and external stakeholders.• Building strong working relationships with senior leaders across the organisation.• Providing additional support to the wider Executive Team when required.• Offering cover for colleagues during periods of annual leave or absence.Essential Skills & Experience• Previous experience as an Executive Assistant, Personal Assistant or Senior Administrator supporting executive-level stakeholders.• Outstanding organisational skills with the ability to manage multiple priorities simultaneously.• Experience managing complex diaries and coordinating executive schedules.• Strong minute-taking and meeting coordination experience.• Excellent written and verbal communication skills.• Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.• High levels of discretion with experience handling confidential information.• Strong attention to detail with excellent proofreading and document preparation skills.• Ability to work independently using initiative while remaining a collaborative team member.The Ideal Candidate Will Also• Be proactive and solutions-focused.• Be confident communicating with stakeholders at all levels of an organisation.• Have excellent planning and forward-thinking skills.• Remain calm under pressure while managing changing priorities.• Be highly dependable, adaptable and professional.• Take pride in delivering an exceptional level of executive support.What's On Offer• Salary between £35,000 and £38,000 depending on experience.• Hybrid working based in Glasgow.• A varied and highly visible Executive Assistant position supporting senior leadership.• Excellent opportunities for career development.• A supportive and collaborative working environment.• Comprehensive employee benefits package.