Executive Assistant to Executive Director

We are currently recruiting an Executive Assistant to support our Executive Director on a permanent basis. This is an exciting opportunity for a highly organised, proactive and professional individual who thrives in a fast-paced environment and enjoys managing competing priorities with confidence and discretion.

About us

We are a social housing landlord and one of the largest housing providers in the region with over 22,000 social and affordable homes, mainly in the Bradford district. We employ a talented workforce of nearly 1,000 people.

In 2024 we launched our five-year Corporate Strategy, which runs to 2029. Our purpose is to provide high quality homes, services, and support to our customers, so we've worked with colleagues and customers to find out what's important to them. Our customers sit at the heart of what we do, and our colleagues are the people who'll help us achieve our vision, which is to create the best customer experience to improve everyday lives.

Duties include:

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• Manage the Executive Director's diary and inbox so priorities, deadlines and decisions are clear.
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• Plan ahead so the Executive Director has the right papers, briefings and actions in good time.
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• Coordinate meetings and activity end-to-end, including logistics and follow-up.
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• Draft and refine emails, reports, briefings and presentations, including grammar, tone, structure and accuracy.
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• Prepare executive summaries and materials for senior audiences.
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• Coordinate board and committee papers, actions and deadlines.
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• Ensure governance processes run smoothly and on time.
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• Prepare and quality-check Board and executive-level papers in line with agreed procedures, so they are clear, accurate and ready for review.
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• Work closely with Governance and internal teams to support a seamless flow of papers, actions and decisions.
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• Provide coordination across the directorate.
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• Carry out horizon scanning to support executive insight.
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• Use Microsoft 365 tools, including Word, PowerPoint, Teams, Copilot and SharePoint.
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Requirements

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• Excellent written English skills, with the ability to write clear, concise and accurate reports, briefings, summaries and correspondence for senior leaders.
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• Previous experience providing executive support at a senior level, ideally at Executive Director level.
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• Experience supporting governance processes, including Board or Committee activity.
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• Experience managing complex diaries, inboxes and competing priorities in a fast-paced environment.
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• Strong project coordination skills, with the ability to plan tasks, track progress and manage competing deadlines.
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• Strong organisational, administration and planning skills, with the ability to manage a busy workload and respond to changing priorities.
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• Good communication and negotiation skills, with confidence working with colleagues across the business.
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• High level of professionalism, confidentiality, discretion and diplomacy.
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• 2-3 days in the office (BD17 7BN)
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• Right to Work in the UK - Visa Sponsorship is not available.
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Benefits

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• Salary of £33,646 up-to £37,498 per year depending on experience
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• Social Housing Pension Scheme with up-to 10% employer contribution
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• 28 days annual leave that increases with service plus bank holidays
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• Option to buy and sell annual leave
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• Training, development, and qualification opportunities
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• Our Hub: our wellbeing and benefits site, with exclusive access to discounts and savings (at over 800 retailers)
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• Corporate health scheme membership
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• Access to an Employee Assistance Programme
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• Cycle to work scheme
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• Local gym membership discounts.
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• A team of trained Mental Health First Aiders who are available for colleagues to contact for support
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Join Our Team!

We're looking for great people to join us! At Incommunities, we're committed to creating a workplace where everyone feels valued, included, and supported. We actively welcome applicants from all backgrounds, abilities, and experiences—because we know that diverse perspectives make us stronger.

Based in Bradford, a city known for its rich cultural diversity, we serve vibrant communities. As a social housing provider, we're passionate about making a real difference by providing safe, affordable homes and improving lives.

Our recruitment process is designed to support you every step of the way. If you need any adjustments or assistance, just let us know.

We're proud to be a Mindful Employer, committed to mental health and wellbeing. We also hold the ‘Committed' Menopause Friendly Accreditation, recognising the importance of support in the workplace.

Apply early! We review applications as they come in and may close the advert before the deadline.

Ready to make an impact? Come work with us!