Personal Assistant - Asset Management

Job Title: Team PA

Location: Central London – 4 days office

Job Type: Full Time

(Looking specifically for a real estate background)

Our client is a team of property advisors focused on the office, living, industrial, and portfolio investment markets. We’re looking for a proactive and detail-oriented Team Personal Assistant to support senior managers and equity partners across the business.

This is a varied, fast-paced role that combines high-level PA and administrative support with front-of-house, compliance, and office management responsibilities. You’ll work closely with a team of experienced PAs, supporting the wider business across Asset Management

Key Responsibilities

Diary & Travel Coordination

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• Manage complex diaries and coordinate meetings, conference calls, and travel arrangements.
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• Provide full administrative support to senior stakeholders and equity partners.
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Meeting & Event Support

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• Cover the Office & Living Team PA role on Fridays.
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• Format and circulate the fortnightly team meeting presentation.
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• Organise internal and external meetings, agendas, catering, and socials.
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Correspondence & Documentation

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• Draft and format emails, reports, and presentations.
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• Assist in researching living property transactions (e.g., Rightmove data).
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• Maintain accurate filing systems and ensure documents are professionally presented.
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Office Administration

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• Manage meeting rooms, greet guests, and provide refreshments.
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• Handle incoming and outgoing post, couriers, subscriptions, and office supplies.
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• Process expenses and raise invoice paperwork as required.
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• Take ownership of around five key office subscriptions.
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Compliance Support

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• Help maintain accurate records to meet regulatory requirements.
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Facilities Support

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• Liaise with contractors and suppliers to maintain a high standard office environment.
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• Oversee building access, lighting, cleanliness, and day-to-day workplace standards.
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Health & Safety

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• Support fire safety and first aid compliance including inductions, logs, and maintenance checks.
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Projects & Ad Hoc Support

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• Lead or assist on small projects, workplace initiatives, and internal communications.
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• Update the company website’s media wall and assist with marketing materials.
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What We’re Looking For

Essential:

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• Proven experience in a PA, Team Assistant, or business support role.
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• Excellent organisational skills and ability to manage multiple priorities.
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• High attention to detail and accuracy in all tasks.
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• Confident communicator with a proactive, flexible, and positive attitude.
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• Strong Microsoft Office skills, particularly PowerPoint.
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• Comfortable working in a busy, team-oriented environment.
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Desirable:

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• Experience within property, real estate, or professional services.
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• Knowledge of facilities, compliance, or front-of-house operations.
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The Person

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• Professional, approachable, and a genuine team player.
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• Enjoys a varied role and can switch between tasks with ease.
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• Calm under pressure, with a sense of humour and a “can-do” attitude.
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