Legal Personal Assistant

Executive Assistant

Central London (Hybrid)

Permanent

Insurance Team

About the Opportunity

We are partnering with a highly regarded professional services organisation to recruit an experienced Executive Assistant to support a team of senior professionals in a fast-paced and collaborative environment.

This is a varied and rewarding position where you'll play a key role in ensuring the smooth day-to-day running of the team. You'll be trusted to manage competing priorities, build strong relationships across the business, and provide exceptional administrative and organisational support.

Key Responsibilities

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• Provide proactive executive support to a number of senior stakeholders.
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• Manage complex diaries, coordinate meetings, and organise domestic and international travel.
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• Prepare meeting packs, agendas, presentations and take minutes where required.
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• Act as a central point of contact for internal teams, clients and external contacts.
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• Assist with business development activities, including events, marketing initiatives and maintaining professional networking platforms.
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• Support the preparation of client communications, presentations, reports and other documentation.
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• Coordinate client onboarding processes and maintain accurate records across internal systems.
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• Assist with billing administration, expense processing and financial reporting.
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• Monitor workflows, prioritise tasks effectively and ensure deadlines are consistently met.
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• Work closely with shared service teams to coordinate document production and administrative support.
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• Maintain high standards of confidentiality, professionalism and client service at all times.
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About You

We're looking for someone who is organised, proactive and enjoys working in a busy professional environment. You'll be confident managing multiple priorities while building positive working relationships with colleagues and clients alike.

You'll ideally have:

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• Previous Executive Assistant, Personal Assistant or senior administrative experience within a professional services environment.
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• Excellent organisational and time management skills.
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• Strong written and verbal communication abilities.
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• High attention to detail and a methodical approach to your work.
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• Confidence managing multiple stakeholders and competing priorities.
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• A proactive mindset with the ability to work independently and use initiative.
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• Strong IT skills and experience using Microsoft Office and business systems.
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• A collaborative approach and willingness to support colleagues across the wider team.
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What's on Offer

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• Competitive salary and comprehensive benefits package.
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• Hybrid working arrangements.
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• A supportive and collaborative team culture.
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• Opportunities for career development and progression.
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• The chance to join a respected organisation that values professionalism, teamwork and exceptional client service.
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If you're an experienced Executive Assistant looking for your next opportunity within a dynamic professional services environment, we'd love to hear from you.